Chief of Staff

United States Digital Space LLC; Paris; On-site; EUR 85,000 - 130,000; Full time

Benefits offered by this job

25 jours de congés payés

Package de rémunération compétitif

Actions Pennylane

Budget télétravail et coworking

Accès Gymlib et visas bien‑être

Accès Busuu pour l’anglais/français

Matériel Apple dernière génération

Possibilité de travail à distance dans

Job summary

Pennylane recherche un profil très expérimenté en « operating role » pour structurer les rythmes de leadership et coordonner les priorités à l’échelle de l’entreprise. Vous travaillerez directement avec le VP Strategic Initiatives et l’équipe exécutive afin d’insuffler clarté et momentum dans les décisions et les actions.

Vous serez amené(e) à piloter les cycles OKR, à assurer le suivi des initiatives et à garantir la cohérence entre les équipes, tout en préservant l’autonomie des leaders

Qualifications

• 3–7 années d’expérience en conseil en management et/ou rôle opérationnel dans une entreprise en forte croissance.
• Jugement organisationnel exceptionnel et capacité à coordonner des parties prenantes seniors.
• Capacité à condenser des inputs complexes en un ordre du jour clair et des documents exécutifs.
• Excellentes compétences interpersonnelles et faible ego; autonomie et responsabilité sans autorité formelle.
• Bonne attention au détail tout en conservant une vision d’ensemble.
• À l’aise pour travailler dans un environnement multi‑équipe et mesurer le succès via l’équipe plus large.
• Maîtrise du français et de l’anglais.

Responsibilities

• Structurer les rythmes de leadership et préparer les réunions exécutives et comités.
• Conduire la définition, la cascade et le suivi des OKR et du cadence opérationnelle.
• Assurer la cohérence des initiatives via les reporting et les comités de pilotage sans remplacer les responsables.
• Préparer les supports pour les boards, offsites et points annuels de planification.
• Identifier les goulets d’étranglement et concevoir des processus légers pour accélérer l’organisation.

Skills

Management consulting

Operating role

Prioritisation

Coordination senior stakeholders

Executive communication

Détail et vision d’ensemble

Bilingue FR/EN

Job description

Are you looking to have an impact on the daily life of millions of entrepreneurs in France (and tomorrow in Europe)?

Are you looking for a work environment that values trust, proactivity, and autonomy?

Are our Engineering principles aligned with your vision?

Then Pennylane is the right place for you !

Our vision

We aim to become the most beloved financial Operating System of French SMEs and Accounting Firms (and soon, European ones).

We help entrepreneurs rid themselves of time-consuming tasks related to accounting and finance while providing them with access to key financial information to assist in making the best decisions for their business.

About us

Pennylane is one of the fastest growing Fintechs in France (and soon to be in Europe!)

In 5 years of existence, we’ve managed to :

• Make ourselves known as a groundbreaking accounting and financial software for small businesses and their accountants
• Raise a total of €400 millions, including from Sequoia, the famous fund from the Silicon Valley who invested early in companies like Google, Facebook, Airbnb, Stripe, Paypal and much more...
• Grow from 7 cofounders to 1000 happy Pennylaners : we’re now recognized as one of the greatest places to work in France (and also remotely), with a 4.6/5 rating on Glassdoor.
• Build an international environment with more than 25 nationalities, with a strong remote-friendly culture, where 30% of the employees are already working from all parts of Europe
• Earn the trust of thousands of customers and accounting firms and obtain outstanding ratings
• Already more than 900,000 small and medium-sized enterprises (SMEs) and over 6000 accounting firms use Pennylane in France!

In 2024, we implemented an organizational structure built around business 'tracks'. This approach integrates key stakeholders across marketing, sales, product, and customer care into unified teams focused on specific product lines or client segments. Each track operates as a mini-business, empowered with dedicated resources (e.g., product marketing, data analytics, and operational support) and direct accountability for performance.

Why this role exists

Pennylane is one of Europe’s fastest-growing fintechs, building the financial operating system for SMBs and their accountants. As the company grows, the quality of its execution depends increasingly on how well its leadership team sets priorities, makes decisions, and follows through across the organization.This role makes that system work. You’ll work directly with the VP Strategic Initiatives and closely with the executive committee to bring structure and momentum to Pennylane’s most important company-wide rhythms, from OKRs and leadership meetings to cross-functional steering and Board preparation.

This is not a traditional strategy role or a position observing executives from the sidelines. It is a high-leverage operating role for someone who enjoys creating clarity, improving how teams work together, and making sure important decisions turn into action.

What you’ll own

• Running our leadership rhythms. Structure the agendas, preparation, and follow-through for key executive and leadership forums. Make sure the right topics are discussed at the right time and that decisions, owners, and next steps are clear
• Turning priorities into an operating cadence. Help coordinate the definition, cascade, and tracking of company OKRs. Maintain a clear view of progress and surface misalignment or execution risks early
• Strengthening cross-functional follow-through. Bring consistency to how major company initiatives are reviewed through steering committees and executive reporting—without replacing the leaders accountable for delivering them
• Preparing high-stakes moments. Coordinate the materials and inputs required for Board meetings, executive offsites, annual planning, and company-wide communications
• Improving the system. Identify where information gets lost, decisions stall, or responsibilities are unclear, and design lightweight processes that help the organization move faster

Who we’re looking for

• 3–7 years of experience in top-tier management consulting and/or an operating role in a fast-growing company, with evidence of an exceptional trajectory
• Outstanding organizational judgment—you can distinguish what requires executive attention from what should be resolved elsewhere
• A structured, concise communicator who can turn complex and fragmented inputs into a clear agenda, decision, or executive-level document
• Strong interpersonal skills and low ego. You are comfortable coordinating senior stakeholders, challenging constructively, and creating accountability without relying on formal authority
• High attention to detail without losing sight of the bigger picture. You anticipate what is needed, close loops, and reliably follow through
• Comfortable operating behind the scenes and measuring success through the effectiveness of the broader team
• Fluent in French and English

This role is designed as a launchpad into a broader operating position at Pennylane. It is a strong fit for someone early in an ambitious career who wants unusual exposure to how a scale-up operates and is motivated to turn that exposure into tangible organizational impact.

Recruitment process

Screening with Orane, Senior Business Recruiter (30 min)

Interview with Eric, VP Strategic Initiatives (1h)

Take-home business case, presented live (1h)

Final interview with a founder (45 min)

What do we do to make your work life easier

• Wherever you are based, you will get 25 vacations days paid by Pennylane
• You’ll have a competitive compensation package
• You’ll get company shares to enjoy a piece of the success story you're building with us
• You’ll have a budget to turn your home into a more comfortable workspace, as well as a monthly allowance to work from a coworking space whenever you feel like it
• Through our partner Gymlib, you’ll have access to 8000 fitness spaces in Europe and more than 300 activities related to wellness
• You’ll have access to Busuu to perfect your English or your French
• You’ll get the latest Apple equipment
• Depending on the teams and the requirements of the position - you'll be able to work remotely from your country of residence, as long as it is in Europe and within a maximum time difference of two hours from the CET time zone
• We are committed to regularly coming together for company events such as Tech Days (which bring remote Pennylaners together every 3 months) or our annual company seminar, fostering significant moments of cohesion for everyone.

If you are based in France, you will have a French contract following French regulation on top of the additional perks : 6 to 12 RTT, 5 weeks PTOs, lunch credits (Swile), Alan Blue healthcare cover and regular events in cities where Pennylaners are mostly presents (Lyon, Bordeaux, Nantes…)

We're working on providing those last advantages to our people based outside of France as well, but it can be quite more complex depending on different countries.

Who are we looking for ?

• To speak English (level is assessed and appreciated according to the department you’re applying to)
• To be energized by an ever-shifting work environment
• To be highly collaborative (within your team or other stakeholders)
• Sufficiently experienced to prioritize business-led actions on your day to day activity

We know that some people are less likely to apply than others, if they don’t feel like they meet the full list of criteria.

Important information for candidates

Recruitment scam attempts are on the rise. We invite you to remain vigilant during your exchanges.

Always verify the sender's email address: our communications are sent from professional email addresses with the domains ----- or -----

We will never ask you for payment or financial information

We also want to emphasize that we fully embrace diversity, equity and inclusion and that we’re doing our best to create a safe and inclusive environment.

We are committed to providing an equal employment opportunity regardless of gender, sexual orientation, origin, disabilities, or any other traits that make you who you are. If anything, diversity makes us a more fun place to work at.

Données personnelles

Pennylane traite vos données pour gérer votre candidature et évaluer votre adéquation au poste. Si votre candidature n’aboutit pas, vos données peuvent être conservées 2 ans à compter de notre dernier échange ou de la clôture du recrutement afin de constituer & gérer un vivier de candidats. Vous pouvez vous opposer à tout moment et demander la suppression de vos données en écrivant à :Notre data policy

Personal Data

Pennylane processes your data to manage your application and assess your suitability for the position. If your application is unsuccessful, your data may be retained for 2 years from our last exchange or the closing of the recruitment process, in order to build and manage a candidate pool. You may object at any time and request the deletion of your data by writing to Learn more

Personenbezogene Daten

Pennylane verarbeitet Ihre Daten, um Ihre Bewerbung zu bearbeiten und Ihre Eignung für die Stelle zu beurteilen. Sollte Ihre Bewerbung nicht erfolgreich sein, können Ihre Daten bis zu 2 Jahre ab unserem letzten Austausch oder dem Abschluss des Rekrutierungsverfahrens gespeichert werden, um einen Kandidatenpool aufzubauen und zu verwalten. Sie können jederzeit Widerspruch einlegen und die Löschung Ihrer Daten beantragen, indem Sie an Mehr erfahren

Datos personales

Pennylane trata sus datos para gestionar su candidatura y evaluar su idoneidad para el puesto. En caso de que su candidatura no sea seleccionada, sus datos podrán conservarse hasta 2 años a partir de nuestro último contacto o de la finalización del proceso de selección, con el fin de constituir y gestionar una reserva de candidatos. Puede oponerse en cualquier momento y solicitar la eliminación de sus datos escribiendo a Más información