Administrative Assistant Roster - Texcoco

CGIAR System Organization; Montpellier; Sur place; EUR 30 000 - 40 000; Plein temps

Résumé du poste

The CGIAR System Organization is seeking to build a roster of qualified professionals for future Administrative Assistant roles. Candidates will support administrative activities related to consultants and students, with tasks including data management and grant coordination. Ideal candidates should possess a Bachelor's degree in a relevant field, practical experience in grant administration, and advanced English proficiency. This opportunity promotes a multicultural work environment, encouraging women to apply.

Qualifications

• Experience managing grants and compliance required.
• 3+ years of administrative assistant experience necessary.
• Advanced English proficiency is mandatory.

Responsabilités

• Coordinate grant management steps and support internal audits.
• Integrate and manage consultant files and ensure data accuracy.
• Improve donor relations and prepare documentation.

Connaissances

Grant management

Communication

Organization

Teamwork

Attention to detail

Formation

Bachelor’s Degree in Business Administration

Master’s degree in a relevant field

Outils

Project management software

Financial analysis tools

Excel

Description du poste

CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.

CIMMYT is building a Roster of qualified professionals to be considered for future opportunities in various locations and areas of expertise.

What is a Roster?

A roster is a pool of pre-assessed, qualified candidates who may be contacted when a relevant position becomes available. This approach allows us to respond more efficiently to hiring needs and significantly shorten recruitment timelines when vacancies arise.

CIMMYT has opened a call for applications for Administrative Assistant related positions such as:

• Administrative Assistant.

The selected person will work at CIMMYT's headquarters, located in Texcoco, State of Mexico, 45 minutes from Mexico City.

General activities for Grant Mangement Analyst:

• Coordination of grant management steps.
• Improve the donor relations.
• Support to internal and extern audits.
• Attend to meetings with the CGIAR.
• Ensure grant information, documentation and archiving are handled correctly.

Administrative Assistant:

• Support in all administrative activities related to consultants and students of the Program.
• Register consultants' bank information in the payment system.
• Integrate and manage consultant and student files.
• Ensure the proper loading of information in the corresponding databases.

Requirements

Submit your application if you have these minimum qualifications, skills, and attitudes:

• The selected candidate must have a Bachelor’s Degree in Business Administration, Finance, International Relations, Public Administration, Social Sciences, or Project Management are beneficial.
• Master’s degree in a relevant field such as Business Administration, Finance, Public Administration, or Project Management is consider a strong asset.
• Practical experience or knowledge in managing grants, including proposal writing, budget, management, compliance with regulations and reporting.
• 3+ years of experience in grant administration/administrative assistant.
• Advanced level of English.
• Proficiency in project management software, financial analysis tools and office software, especially Excel or similar tools.
• The candidate must demonstrate the following competencies: teamwork, excellent communication skills, attention to the detail, organization and proactivity.

CIMMYT Talent Roster Information

Qualified candidates may be invited to join CIMMYT's talent roster for two years. You will be requested to opt in or out of having your information retained for future opportunities.

This announcement is not linked to a specific, currently opened position. Inclusion in the roster means you may be considered for upcoming vacancies that match your profile, but it does not guarantee employment.

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.