Accounting and Administrative Assistant

CBRE; France; Sur place; EUR 30 000 - 40 000; Plein temps

Résumé du poste

A leading global real estate services firm is seeking a highly organized Accounting and Administrative Assistant to support its French operations. The ideal candidate must be fluent in French and possess strong communication skills. Responsibilities include financial support, HR compliance coordination, and office management. This role demands attention to detail and the ability to manage multiple tasks effectively.

Qualifications

• Minimum 2 years of experience in an administrative support role.
• Experience supporting a French-speaking team or office is preferred.

Responsabilités

• Invoice coding and ensuring accurate processing of invoices.
• Coordinate with the French HR department for administrative tasks.
• Manage physical mail and office supplies.
• Organize training programs for the French team.
• Manage hardware inventory and requests.

Connaissances

Fluency in French (written and spoken)

Working knowledge of English

Proficiency in Microsoft Office Suite

Excellent organizational skills

Strong written and verbal communication skills

Attention to detail

Formation

High school diploma or equivalent

Description du poste

We are seeking a highly organized and detail-oriented Accounting and Administrative Assistant to provide comprehensive accounting and administrative support, with a strong focus on supporting our French operations. The ideal candidate will be fluent in French (both written and spoken), possess excellent communication skills, and thrive in a dynamic and fast-paced environment. This role requires a proactive approach, the ability to manage multiple tasks simultaneously, prioritize effectively, and maintain confidentiality.

Responsibilities

• Financial Support:
  • Invoice coding, ensuring accurate and timely processing of invoices.
  • Processing manual payments.
  • Participation in the loan drawdown process, assisting with documentation and coordination.
  • Vendor call-back management, ensuring timely and accurate communication with vendors.
• French HR & Compliance Support:
  • Coordinate with the French HR department, including sending emails to the team and assisting with administrative tasks.
  • Organize and support French employee elections for the work council.
  • Manage the mandatory posting of French labor law rulings in the office.
• Office Management & Communication:
  • Manage physical mail, including sorting, distributing, scanning, and dispatching.
  • Manage and maintain the document library for regulatory material and local GAAP reference books.
  • Welcoming visitors.
  • Managing access to the office for visitors and new joiners, including badge management.
  • Meeting room setup, booking and management.
  • Manage office supplies, ensuring adequate inventory and ordering as needed.
• Training Coordination (French Team):
  • Organize and coordinate training programs for the French team, including:
  • Contacting relevant training schools and providers.
  • Negotiating fees and contracts.
  • Preparing a shortlist of training options per theme.
  • Identifying and securing appropriate training groups and dates.
  • Follow up on training participation, including:
  • Managing sign-up sheets.
  • Coordinating with HR regarding training requirements.
  • Following up on training obligations and ensuring completion.
• Hardware Management (French HQ Liaison):
  • Manage hardware inventory and requests, coordinating with the French HQ for telephones, computers, screens, and other equipment.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Minimum 2 years of experience in an administrative support role, preferably supporting a French-speaking team or office.
• Skills:
  • Fluency in French (written and spoken) is essential.
  • Working knowledge of English
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Attention to detail and accuracy.
  • Professional demeanor and ability to maintain confidentiality.
  • Ability to work independently and as part of a team.
  • Excellent interpersonal skills.
  • Experience with invoice coding is a plus.