Workspace Planner

ICEYE; Espoo; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

ICEYE invites a Workplace Space Planner to optimize seating and space across Finland sites. You will maintain ICEYE’s global facilities registry, coordinate moves, and prepare layouts for fit-outs while supporting international site inputs. This role blends hybrid on-site work with collaborative planning across teams.

You will work in a dynamic, global scale-up environment with growth opportunities, operational ownership, and cross-functional collaboration. English proficiency is required.

Qualifications

• 2 to 4 years of experience in workspace planning or facilities/interior coordination.
• Experience producing floor plans/layouts or test fits.
• Experience with workplace concepts and change management related to projects.
• Proficiency with design/drafting software and a workplace-management tool.
• Experience coordinating with cross-functional stakeholders.
• Understanding of phased workplace projects and dependencies.
• Able to manage multiple moves or projects with strong organization.
• English proficiency required.

Responsibilities

• Plan and manage seating, moves and space allocation across ICEYE's Finland sites.
• Own and maintain a global registry of ICEYE's facilities, rooms and access points.
• Prepare layout plans and test fits for office fit-outs and renovations.
• Track furniture and equipment needs and order ahead of need.
• Select and run the tools used for space planning and facility reporting.
• Partner with stakeholders to plan space that works for everyone.
• Provide ad hoc input on new international sites when requested.

Skills

Space planning

Facilities management

Project coordination

Stakeholder collaboration

CAD software

English proficiency

Tools

AutoCAD

Revit

Job description

Role highlights:

• Workplace Space Planner
• Location: Espoo, Finland
• Department: Operations / Facilities
• Reports to: Facilities Operations Lead
• Employment type: Full time, Fixed-Term (12 months)
• Workplace model: Hybrid (majority on-site)
• Employment is subject to applicable security screening (incl. SUPO, where required)

Why this role matters:

As a Workplace Space Planner, you’ll own how space works across our Finland sites. You'll turn headcount growth, team moves and changing space needs into workable seating plans and layouts, and own the global registry of ICEYE's facilities, rooms and access points across all our sites. From time to time, you'll also lend a hand on new international sites, helping translate early-stage requirements into test fits and layout options.

Who We Are

ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth.

ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system.

ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future.

Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific.

Your day-to-day responsibilities

• Plan and manage seating, moves and space allocation across ICEYE's Finland sites.
• Own and maintain a global registry of ICEYE's facilities, rooms and access points across all sites.
• Prepare layout plans and test fits for office fit-outs and renovations.
• Keep track of furniture and equipment needs as the team grows, and order ahead of need.
• Select and run the tools we use for space planning and facility reporting.
• Partner with stakeholders across the business to plan space that works for everyone.
• Provide occasional, ad hoc input on new international sites when requested.

What we’re looking for:

• 2 to 4 years of experience in workspace planning, workplace management, or a similar facilities/interior coordination role.
• Experience in producing floor plans/layouts, test fits, or layout visualisations.
• Experience in working with workplace concepts, workplace development activities, and understanding of change management topics as part of workplace project activities.
• Professional proficiency in using design and drafting software and experience with a workplace-management tool.
• Experience coordinating with cross-functional stakeholders.
• Understanding of different phases and dependencies in workplace projects.
• Comfortable managing multiple moves or projects at the same time, with strong organizational skills.
• English proficiency required

Application Process

• Screening with TA
• Interview with Line Manager
• Final interview with Head of Facilities

Working at ICEYE

At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win.

How We Work (Our Values)

Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way.

• Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions.
• See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others.
• Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions.
• Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift.
• Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins.

Benefits

Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.

Our Commitment to Diversity, Equity, and Inclusion

We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table.

We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help.

Read more about ICEYE and working with us at iceye.com.