Temporary School Secretary Position, Anonymous Recruitment

Vaasan kaupunki; Vaasa; On-site; EUR 27,831 - 33,336; Full time

Benefits offered by this job

Hybrid work model

Company bike benefit

E-pass for culture, sport, and well‑be

Job summary

Vaasan kaupunki is seeking a school secretary for Savilahti Comprehensive School, Savilahden yhtenäiskoulu, serving grades 1–9 in the rural Vähäkyrö area. The fixed-term position runs from September 1, 2026, to February 28, 2027.

You will maintain student data in Primus, Wilma and Koski, manage documents and employment orders, handle HR collaboration, and provide internal and external customer service. The role features a hybrid work model with on-site presence and flexible hours, along with

Qualifications

• A suitable vocational qualification
• Language skills: good Finnish; satisfactory spoken and written Swedish
• Experience in diverse office tasks
• Proficiency in Office 365 software
• Excellent organizational skills, foresight, and ability to manage overall tasks
• Proactive and responsible work approach
• Good interaction and teamwork skills
• Ability to collaborate and take responsibility
• Flexibility
• Experience with student administration systems (Primus, Wilma, and Koski services) is an advantage

Responsibilities

• Maintain student data in the student register (Primus)
• Manage and archive student documents
• Monitor and correct data in the Koski service
• Maintain and advise guardians on Wilma accounts
• Prepare reports, statistics, and summaries
• Prepare and communicate employment contracts and official orders (Tweb, Webtallennus)
• Maintain personnel and teacher registers
• Collaborate with HR support and payroll services (handling employment matters)
• Maintain personnel and teacher registers in Primus
• Process purchase invoices
• Prepare and communicate official decisions (Tweb, Valmu)
• Provide internal and external customer service

Skills

Office 365

Organizational skills

Teamwork

Customer service

Finnish language

Data entry

Education

Vocational qualification

Tools

Primus

Wilma

Koski

Job description

Overview

We are seeking a school secretary for the period from September 1, 2026, to February 28, 2027, at Savilahti Comprehensive School. Savilahden yhtenäiskoulu is a Finnish-language school located in the rural area of Vähäkyrö, serving grades 1-9. In addition to general education classes, the school has supported special classes (combined classes for grades 3-6 and 7-9, as well as an educational group at Puro Residential Home). The City of Vaasa's secretarial services are managed centrally under the Corporate Administration as support services in local offices. The Secretarial Services unit supports the core functions of the city and management, coordinates administrative processes, and develops work and operational methods.

Responsibilities

• Maintain student data in the student register (Primus)
• Manage and archive student documents
• Monitor and correct data in the Koski service
• Maintain and advise guardians on Wilma accounts
• Prepare reports, statistics, and summaries
• Prepare and communicate employment contracts and official orders (Tweb, Webtallennus)
• Maintain personnel and teacher registers
• Collaborate with HR support and payroll services (handling employment matters)
• Maintain personnel and teacher registers in Primus
• Process purchase invoices
• Prepare and communicate official decisions (Tweb, Valmu)
• Provide internal and external customer service

Qualifications

• A suitable vocational qualification
• Language skills: good Finnish; satisfactory spoken and written Swedish
• Experience in diverse office tasks
• Proficiency in Office 365 software
• Excellent organizational skills, foresight, and ability to manage overall tasks
• Proactive and responsible work approach
• Good interaction and teamwork skills
• Ability to collaborate and take responsibility
• Flexibility
• Experience with student administration systems (Primus, Wilma, and Koski services) is an advantage

We offer

• Diverse tasks in a developing work community and a professional team
• Opportunities to influence work smoothness with a proactive and developmental approach
• Benefits related to city services, a company bike benefit, and an e-pass for culture, sport, and well-being
• Hybrid work model with on-site work and flexible hours, depending on tasks

Salary and terms

The salary for this position is €2,740.51 per month. Additional possible allowances are paid according to KVTES. The trial period is three months.

Application and anonymity

Candidates invited for interviews should bring original certificates of education and employment. This recruitment is conducted anonymously, with the applicant\'s name, age, mother tongue, and gender removed from the application. Please fill in the education, language skills, and work experience sections carefully, as interviewees are selected based on this information. Ensure that the free text of your application adheres to the principles of anonymity. The supervisor will select interviewees from the anonymous applications. After that, the recruitment proceeds normally.