Specialist/Senior Specialist, Payroll Services

UPM; Tampere; Híbrido; EUR 45.000 - 62.000; Jornada completa

Descripción de la vacante

UPM is seeking a Specialist/Senior Specialist, Payroll Services to join the Payroll team in Tampere, Helsinki, Finland, or Krakow, Poland. You will lead Finland payroll delivery within a global payroll organization, collaborating across countries and external partners to ensure accurate and compliant payroll processing.

Ideal candidates have 3–5+ years (Specialist) or 5+ years (Senior Specialist) in payroll operations, strong Finland payroll knowledge, and expertise in HRIS/Workday, time and

Formación

• 3–5+ years of solid experience in managing payroll operations, preferably in international environments
• Direct knowledge handling Finland payroll operations
• Expertise in payroll administration, collective labour agreement compliance, social security & regulatory compliance
• Familiar with HRIS/Payroll tech (e.g., Workday), Time & Attendance systems, and office/case management tools
• Proven ability to manage relationships with external payroll vendors & cross-functional stakeholders
• Organized, able to meet strict deadlines in a fast-paced setting
• Fluent in Finnish and English, written and spoken

Responsabilidades

• Contribute to ongoing Finland payroll transformation projects including design, transition activities, and readiness of new service model
• Support implementation and stabilization of new payroll/time-management technologies
• Partner with external payroll providers and internal stakeholders to manage data flows and monitor SLAs
• Perform pre- and post-payroll reconciliations and quality checks on vendor reports
• Ensure payroll processes comply with labor laws, tax regulations and reporting requirements
• Work with Finance, HR and People Operations on accounting reconciliations, GL postings and audits
• Serve as escalation point for complex payroll inquiries and international situations
• Participate in continuous improvement and develop standardized payroll frameworks and digital tools

Conocimientos

Payroll operations

Finland payroll

HRIS/Payroll technologies

Time & Attendance systems

Stakeholder management

Communication

Herramientas

Workday

Case management software

Time & Attendance systems

Descripción del empleo

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!Learn more about us as a workplace upm.com/careersWe are now looking for a Specialist/Senior Specialist, Payroll Services to join our Payroll team. The position is located in Tampere or Helsinki, Finland, or in Krakow, Poland.Greetings from your future manager“As a Payroll Specialist, you will join our international community of payroll professionals, where we work together to deliver accurate, compliant and reliable payroll services. Your main focus will be Finland payroll, and you will play a key role in ensuring smooth end-to-end payroll delivery together with our internal teams and external payroll partners. While Finland will be at the heart of your role, you will also be part of our broader Global Payroll organization, giving you the opportunity to collaborate across countries, learn from colleagues and contribute to how we develop payroll globally. If you are passionate about payroll, enjoy taking ownership and want to develop together with us, I hope to hear from you!” – Nina Roos, Director, Global PayrollWhat you will doContribute to the ongoing payroll and time management transformation project in Finland, including transition activities, process design, way-of-working development, and readiness of the new service modelSupport the successful implementation and stabilization of new payroll and time management technologies, ensuring they meet the practical needs of UPM payroll operationsPartner closely with external payroll provider and UPM internal stakeholders to manage data flows (attendances, variable pay, benefits, and master data changes) and monitor service level agreements (SLAs)Perform pre-payroll and post-payroll reconciliations, audits, and quality checks on reports provided by external vendors to guarantee correct salary disbursementsEnsure that all payroll processes comply with labor laws, tax regulations, and statutory reporting requirements, leveraging the expertise of local providers and advisorsWork closely with Finance, HR, and People Operations to support accounting reconciliations, general ledger postings, year-end closing, and internal/external auditsServe as an escalation point for complex payroll inquiries regarding pay, tax deductions, benefits or international situationsParticipate in continuous improvement, process optimization, and the development of standardized payroll frameworks and digital tools; as the role matures, responsibilities may expand to support payroll operations and development initiatives across European countriesWho you areYou have solid professional experience (3–5+ years for Specialist or 5+ years for Senior Specialist) in managing payroll operations, preferably within international corporate environments or payroll service providersYou have direct knowledge and proven experience handling payroll operations for FinlandYou possess strong expertise in payroll administration, collective labour agreement compliance requirements, social security and compliance requirementsYou are familiar with HRIS/Payroll technologies (e.g., Workday), Time & Attendance systems and proficient with office tools and case management technologiesYou have proven ability to manage relationships with external payroll vendors and coordinate effectively across various internal and external stakeholdersYou are organized and capable of managing strict deadlines in a fast-paced, multi-tasking environmentYou have very good interpersonal and communication skills, with a collaborative mindset and strong problem-solving capabilitiesYou are fluent in Finnish and English, both written and spokenThis is what we offer to youA meaningful job: We have an inspiring purpose \"We renew the everyday for a future beyond fossils”. Our work is impactful and transformative.A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.Learn about our Rewarding and our Ways of working .Additional information about the positionThis position offers a hybrid working model, combining remote work from home with regular on-site collaboration.How to applyTo apply, please submit your CV and cover letter by November 1, 2026 . Please note that we accept only applications submitted through our online application system. We begin reviewing applications as they are received, and you may be contacted before the application deadline.For support with submitting your application, please contact the HR Services at [e-mail] or tel. [phone] (FIN) or [phone] (PL).Learn more about how to apply from our Careers page .Country-specific informationFor UPM positions located in Finland, a security background check may be performed for those selected in accordance with the company recruitment guidelines and the Security Clearance Act 726/2014If you have any concerns about the recruitment and selection process, you can report those online through the UPM Report Misconduct channel using the link: https://www.upm.com/investors/governance/compliance/reportmisconduct/UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd.UPM – we renew the everydayRead more: upm.comFollow us on LinkedIn | YouTube | Instagram |#UPM #materialsolutions #WeRenewTheEveryday#LI-DNI