Office Manager

Ōura; Helsinki; On-site; EUR 45,000 - 62,000; Full time

Benefits offered by this job

Lunch benefit

Fringe benefits

Personal Oura Ring plus lifetime m​emb

Job summary

Oura is seeking an experienced Office Manager to lead our Helsinki office operations, supporting a fast-growing, global team. The role focuses on maintaining a productive work environment, overseeing facilities, coordinating with vendors, and assisting with onboarding and safety initiatives.

Ideal candidates will have 3+ years in office management, strong communication in Finnish and English, and a proactive, service-oriented mindset.

Qualifications

• 3+ years proven experience as an Office Manager or similar role.
• Excellent verbal and written communication in English and Finnish.
• Strong organizational, time-management and problem-solving skills.
• Ability to maintain discretion with confidential information.

Responsibilities

• Act as a key point of contact for employees regarding office needs.
• Organize and support internal events to foster a positive work environment.
• Oversee office facilities, maintenance, security, and cleanliness; coordinate with landlords and vendors.
• Support HR onboarding/offboarding tasks (keys, ID cards, swag, tours).
• Ensure health and safety compliance and participate in safety committee work.

Skills

Office management

Communication

Organizational skills

Customer oriented

Tools

Google Workspace

Job description

Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We’ve helped millions of people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office.

The Office Manager will be the core of our Helsinki office, ensuring a smooth, positive, and productive working environment for all employees. This role is essential for maintaining our company culture, managing facilities, and supporting the day-to-day operations that keep Oura moving forward.

Key Responsibilities

• Employee Experience & Culture: Act as a key point of contact for employees regarding office needs. Organize and support internal events and special occasions to foster a positive work environment. Act as the soul of the office.
• Facilities Management: Oversee the physical office space, including maintenance, repairs, security, and cleanliness. Coordinate with landlords, vendors and service providers.
• Operations & Administration:. Organizing and distributing incoming mail and outgoing mail/ deliveries with couriers (like UPS, producing labels, packaging etc.). Internal communication of office related and general daily issues as needed. Manage office budgets, inventory of supplies, and equipment procurement
• Onboarding Support: Supporting HR in different employee onboarding and offboarding tasks (keys, ID card, swag, Oura discount codes, office tours etc.)
• Health & Safety: Ensure and proactively develop the office compliance with all health and safety regulations and company practices. Maintain an emergency preparedness plan. Participate in the Occupational Health and Safety committee work.

What You Will Bring

• 3 + years proven experience as an Office Manager, Administrative Assistant, or similar role
• A proactive, positive, and resourceful, customer oriented attitude, with a passion for creating a great workplace.
• Ability to meet people with empathy
• Strong organizational, time management, and problem-solving skills.
• Proven project management skills
• Excellent verbal and written communication skills in Finnish and in English
• Proficiency with office management software and Google Workspace
• Ability to handle confidential information with discretion.

What we have to offer

• Exciting and fast paced international environment in a growth company
• Supportive team of office admins
• Enhanced occupational health care
• Lunch benefit
• Fringe benefits
• Personal Oura Ring plus lifetime membership
• Friends & Family discount code

Oura is proud to be an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals seeking employment at Oura are considered without regard to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. We will not tolerate discrimination or harassment based on any of these characteristics.

We will work to ensure individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions, and to receive other benefits and privileges of employment.