Maintenance processes and tools Expert

Wärtsilä Corporation; Vaasa; Hybrid; EUR 65,000 - 90,000; Full time

Job summary

Wärtsilä Corporation in Vaasa, Finland, seeks a Maintenance Processes and Tools Expert to support and enhance maintenance processes within our agreements business. Maximo is the backbone, integrated with SAP, CRM and Field Service tools as part of major digital initiatives.

You will join a skilled, development‑driven team in a hybrid work setup. The role requires maintenance planning expertise, cross‑system integration experience, and excellent English communication to help Wärtsilä deliver

Qualifications

• Min 3 years in maintenance planning, operations or system administration in asset-intensive industries.
• Has used or administered Maximo (or comparable CMMS) in a professional role.
• Experience with system integrations between CMMS, ERP, CRM or Field Service tools.
• Experience creating process documentation or training materials.

Responsibilities

• Maintain in-depth knowledge of maintenance planning for agreement customers and translate needs into system improvements.
• Analyse and enhance integrations between Maximo and connected systems (SAP, CRM, Field Service tools).
• Identify how Wärtsilä initiatives impact the maintenance ecosystem and drive necessary changes.
• Participate in development projects as a subject matter expert.
• Test and validate new features and fixes using expert knowledge and user forums.
• Provide training on new features to key users and maintenance planners.
• Create process documentation and training materials, including online courses.
• Contribute ideas for dashboards and system visualizations.

Skills

Systems thinking

Structured problem-solving

Facilitation & stakeholder management

Curiosity toward adjacent domains

Agile methodologies

English proficiency

Digital twin concepts / master data

Integration middleware / APIs / data

e-learning content creation

Education

Bachelor's degree in engineering / IT / business information systems

Tools

Maximo (CMMS)

SAP

CRM

IFS

Infor

Job description

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We are always on the lookout for a talent with a growth mindset – are you the one?

We are looking for aMaintenance Processes and Tools Expertwith main responsibility to support and enhance both processes and systems for maintenance in our agreements business. For our agreement customers, Maximo is the backbone of maintenance management — integrated with SAP, CRM, Field Service tools, and multiple data flows. Major company-wide initiatives (Service Flow, One Data, as-maintained digital twin) are reshaping the landscape around us, and we need someone who ensures our ecosystem runs well today and is ready for what's coming.

The preferred location for this position is Vaasa, Finland but will also consider Turku or Helsinki. We offer a possibility to hybrid remote work.

Your role and responsibilities

As a Maintenance Processes and Tools Expert your work will include engaging challenges related to system enhancements, integrations, and issue resolution within the maintenance management ecosystem. The tasks can also be adjusted based on your individual skills and interests. You'll be working as part of our highly skilled and development-driven team with diverse expertise.

• Maintain deep knowledge of maintenance planning processes for agreement customers, actively gather and challenge user needs and translate them into system improvements and lifecycle decisions.
• Analyse, troubleshoot, and enhance integrations between Maximo and connected systems (SAP, CRM, Field Service tools).
• Assess how broader Wärtsilä initiatives impact the agreements maintenance ecosystem — proactively identify what needs to change.
• Participate in development projects as a subject matter expert.
• Test and validate new features, enhancements, and bug fixes by utilizing own expertise and the key user forum experts.
• Provide training on newly developed features to key users and maintenance planners.
• Create process documentation and training material, including online courses.
• Contribute ideas for developing visualizations, dashboards, and configuring systems.

Requirements for the position

• Minimum 3 years in maintenance planning, maintenance operations or maintenance system administration in heavy-duty, energy, marine, or comparable asset-intensive industry.
• Has used or administered Maximo (or comparable CMMS such as SAP PM, IFS, or Infor) in a professional role.
• Has worked directly with system integrations between at least two of: CMMS, ERP, CRM, or Field Service tools — involving troubleshooting, specifying, testing, or development.
• Has created process documentation, training materials, or system specifications professionally.
• Professional proficiency in English, written and verbal.
• Bachelor's degree in engineering, IT, or business information systems — or equivalent demonstrated through work experience.

To succeed in this role, we expect you to have

• Systems thinking— ability to see dependencies, consequences, and ripple effects across interconnected systems and organizations. This is the single most important trait for success in this role.
• Structured problem-solving in complex environments.
• Facilitation and stakeholder-management skills — able to run workshops, build consensus, and turn diverse input into clear requirements.
• Curiosity toward adjacent domains beyond one's own scope.
• Experience with SAP (PM/CS modules or integration touchpoints).
• Agile methodology (Scrum, SAFe, or similar).
• Understanding of digital twin concepts or master data management.
• Experience with integration middleware, APIs, or data mapping tools.
• Experience creating e-learning content.

Why you and us

You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting an inclusive work community.

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

In case of any questions regarding the position, reach out to

Manager, Maintenance Processes and Tools

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com .