Executive Assistant to Senior Leaders, Data Centre Projects

V7 Recruitment Ltd; Helsinki; On-site; EUR 45,000 - 65,000; Full time

Job summary

V7 Recruitment Ltd is seeking an Executive Assistant to support the senior leadership team in Helsinki. You will oversee administrative operations, coordinate complex diaries, and act as the primary liaison across clients and internal teams.

The role offers exposure to high-profile construction and data centre projects, handling travel arrangements, invoicing support, event planning, and meticulous filing to keep daily operations running smoothly.

Qualifications

• Strong organisational and prioritisation skills.
• Excellent interpersonal communication with senior leaders and clients.
• Proactive, adaptable and calm under pressure.

Responsibilities

• Provide high-level administrative and secretarial support to senior leadership
• Coordinate and schedule client meetings, ensuring seamless logistics
• Arrange travel, including booking flights and accommodation
• Manage and maintain accurate documentation and filing systems
• Handle invoicing and support general administrative finance tasks
• Coordinate meetings, including preparation of agendas and follow-up actions
• Organise company events and assist with planning and delivery
• Maintain and oversee document archiving systems
• Ensure the office environment is professional, organised, and well-presented
• Receive and manage deliveries, including unpacking shipments
• Arrange and oversee meeting refreshments and hospitality
• Act as a central coordination point between internal teams and external stakeholders

Job description

V7 Recruitment Ltd is seeking an Executive Assistant to support the senior leadership team in Helsinki. You will oversee administrative operations, coordinate complex diaries, and act as the primary liaison across clients and internal teams.

The role offers exposure to high-profile construction and data centre projects, handling travel arrangements, invoicing support, event planning, and meticulous filing to keep daily operations running smoothly.