Workforce Administration (WFA) Specialist - Spain/France

Iron Mountain; Madrid; A distancia; EUR 50.000 - 70.000; Jornada completa

Descripción de la vacante

A global information management company is looking for a Workforce Administration Specialist to manage HR data for Spain and France. You'll be responsible for ensuring compliance with local laws, maintaining employee records, and collaborating with HR teams. The ideal candidate will have experience in HR and be fluent in English, Spanish, and French. This position offers flexible work options.

Servicios

Flexible work options

Competitive compensation

Health and wellness programs

Formación

• Experience in an HR administrative or similar support role.
• Strong knowledge of HRIS and basic understanding of HR processes.
• Proven ability in maintaining attention to detail and handling confidential information.

Responsabilidades

• Develop and maintain local employee documentation.
• Collaborate with HR teams and manage employee lifecycle events.
• Ensure compliance with local labor laws and prepare HR reports.

Conocimientos

Experience in HR administrative role

Attention to detail

Proficiency in English, Spanish, and French

Herramientas

HR Information Systems (HRIS) like Workday

Case management tools like ServiceNow

Descripción del empleo

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

THE OPPORTUNITY

Title : Workforce Administration (WFA) Specialist - Spain / France

Location : EMEA

Iron Mountain is seeking a motivated Workforce Administration Specialist to join our Human Resources (HR) Operations team. In this role, you will be responsible for the accurate, compliant, and efficient management of employee data and documentation for our Spain and France regions, ensuring adherence to local governmental requirements and global data standards.

The Workforce Administration (WFA) team is fundamental to HR operations, focusing on supporting our employees, enabling HR functions, and maintaining consistent global data standards throughout the employee lifecycle.

Full professional proficiency in English, Spanish and French is a requirement of this position.

What You’ll Do

In this role, you will :

• Develop and maintain local employee documentation and physical files (including ownership of local termination cases) to ensure accuracy, completeness, and adherence to company policies and data privacy regulations.
• Collaborate with internal HR teams and the external HR outsourcing partner to support routine and complex employee lifecycle events and benefits administration, providing necessary local records and resolving administration queries.
• Ensure compliance with all local labor laws and governmental requirements by supporting the preparation and submission of mandated HR reports and data within established deadlines.

What You’ll Bring

• Experience in an HR administrative, data entry, or similar support role.
• Strong knowledge of HR Information Systems (HRIS) such as Workday, and case management tools like ServiceNow, coupled with a basic understanding of HR administrative processes.
• Proven ability in maintaining strong attention to detail and accuracy in data entry and record-keeping, handling confidential information with discretion.
• Full professional proficiency in English, Spanish, and French to effectively manage documentation and communications across the regions.

What We Offer (Benefits)

• Location : Flexible work options (ability to work remote).
• Competitive compensation and benefits package aligned with your experience.
• Comprehensive health, wellness, and Total Rewards programs to support your career and well‑being.
• Opportunities for continuous learning and professional growth.

Ready to ensure the accuracy and compliance of our workforce data in Europe? Apply now to join the Iron Mountain team as our Workforce Administration Specialist!

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