Warehouse Operations & 3PL Manager

IVF Hartmann Holding AG; Mataró; Hybrid; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Hybrid work model

Language classes

Employee store discounts

HARTMANN Benefits Club

Job summary

Hartmann is seeking an experienced Iberian Warehouse & 3PL Operations Manager to oversee Spain and Portugal, ensuring reliable, efficient and cost-effective warehouse and 3PL execution. You will manage external providers and drive continuous improvement across the Iberian logistics network.

The role includes responsibility for Spain Central Warehouse, future transitions, satellite platforms, and regulatory compliance, with a hybrid work model and international scope.

Qualifications

• Fluent in English and Spanish; Portuguese is a plus.

Responsibilities

• Lead procurement and supplier management of categories under.

Skills

Fluent in English

Fluent in Spanish

Portuguese a plus

Tools

SAP

WMS

ERP

EDI

Job description

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At HARTMANN, we’re all in to help , care , protect and grow . We support healthcare professionals, that they can focus on what really matters: to positively impact people´s life. We realize solutions that make a difference. And with your commitment you can grow on your job every day. At HARTMANN we believe in the difference you can make.

Join our team as a

Warehouse Operations & 3PL Manager

As an Iberian Warehouse & 3PL Operations Manager, you will be responsible for ensuring the reliable, efficient and cost-effective execution of warehouse and 3PL operations across Spain and Portugal. You will secure service continuity, inventory accuracy and operational performance, while managing the day-to-day relationship with external warehouse providers and driving continuous improvement across the Iberian logistics network.

The scope covers the Spain Central Warehouse (CWH), including the current operation and any future warehouse transition, as well as external logistics operations for the incontinence factory and logistics partners in Portugal. You will also oversee satellite logistics platforms supporting hospitals, nursing homes and ad-hoc solutions, where applicable.

In addition, you will support warehouse implementations, migrations and 3PL operating-model changes across Iberia, ensuring their accurate and effective execution.

Responsibilities

• Lead Procurement and Supplier Management of category under
• Own and steer the day-to-day performance of warehouse and 3PL operations across Iberia, ensuring service levels, quality, capacity, productivity and operational continuity.
• Act as the main operational interface with 3PL and warehouse providers, managing performance, incidents, root-cause analysis, corrective actions and escalations.
• Define and monitor KPIs and SLAs, lead regular operational reviews and drive agreed improvement and cost-efficiency initiatives.
• Ensure inventory accuracy, stock integrity and process compliance, driving continuous improvement across receiving, storage, picking, packing, shipping and returns.
• Promote standardisation, best practices and operational excellence across Iberian warehouse operations.
• Support warehouse tenders, provider assessments and operational due diligence, translating business needs into clear warehouse and 3PL requirements.
• Coordinate warehouse implementations, testing, transitions and stabilisation with internal teams and external providers.
• Work closely with Logistics Process / System Key Users on SAP, WMS, EDI and digital solutions, ensuring processes are documented, implemented and consistently followed.
• Collaborate cross-functionally with Transportation, Customer Service, Planning, Quality, Procurement, Finance and the business to ensure effective logistics execution.
• Provide operational input to customer tenders, cost-to-serve calculations and logistics business cases, and support major service or provider escalations.
• Ensure compliance with HARTMANN quality standards, regulatory requirements, audit controls and safety standards, promoting safe and sustainable warehouse operations.

Requirements

• 5+ years of experience in warehouse, distribution or 3PL operations, ideally in an international environment.
• Strong experience managing outsourced logistics / 3PL providers and medium-to-large warehouse operations.
• Experience in warehouse implementations, migrations, tenders or transformation projects.
• Experience in healthcare, medical devices, pharmaceutical, FMCG or other regulated environments is a plus.
• Good knowledge of WMS, ERP and SAP; understanding of warehouse cost drivers and productivity.
• Strong analytical, problem-solving, communication and stakeholder management skills.
• Fluent in English and Spanish; Portuguese is a plus.
• Multinational company in constant evolution, with more than 200 years of history.
• Permanent contract.
• We offer flexible hours, a hybrid teleworking model, and an intensive workday on Fridays.
• Flexible remuneration with the possibility of taking out health insurance with special prices and coverage, childcare and training tickets.
• Health Insurance.
• Language classes.
• Employee store: HARTMANN products with discounts.
• HARTMANN Benefits Club: offers and discounts on leisure, travel, fashion, etc.
• Private parking for your car or bicycle.
• Fresh fruit in the office for a healthy diet.
• Possibility of receiving your online purchases at your office.
• We remember you and your loved ones with details in special moments (weddings, births, anniversaries in the company...).

Department: Supply Chain

Design a career focused on healthcare customers, fit for the future and grounded in a culture of trust and openness.