Veeva Vault Administrator

TFS HealthScience; Barcelona; Remote; EUR 65,000 - 90,000; Full time

Job summary

TFS HealthScience seeks a Veeva Vault Administrator to ensure reliable operation and continuous improvement of the Veeva Vault platform across regulated environments.

The role collaborates with Quality, Clinical, and Regulatory teams to translate needs into scalable solutions, maintain data integrity, and support organizational goals.

Qualifications

• Bachelor’s degree or higher in Information Technology, Life Sciences, or a related field.
• 4+ years of experience administering Veeva Vault (CLINICAL OPERATIONS) or similar content management systems.
• Certified in Veeva Vault.
• Strong understanding of document management processes in regulated industries.
• Experience with system configuration, workflows, and security models.
• Familiarity with GxP, FDA, or EMA regulatory requirements.

Responsibilities

• System Administration & Configuration: Administer and maintain Veeva Vault applications (e.g., CTMS, eTMF, RIM).
• Configure workflows, lifecycles, document types, security settings, and metadata.
• Manage user roles, permissions, and access controls.

Skills

Veeva Vault administration

Content management

Regulatory compliance (GxP)

Workflow configuration

Training & support

Education

Bachelor’s degree in IT, Life Sciences or related field

Veeva Vault Certification

Tools

Veeva Vault

API integrations

Job description

Join Our Team as a Veeva Vault Administrator home-based in Europe.

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities, resourcing and Functional Service (FSP) solutions.

About This Role

As part of our IT department, the Veeva Vault Administrator, will be responsible for ensuring the effective operation, configuration, and continuous improvement of the Veeva Vault platform to support business-critical processes in regulated environments. This role ensures system reliability, data integrity, and compliance with applicable regulatory standards while enabling efficient document and data management across functions such as Quality, Clinical, and Regulatory. The administrator acts as a key liaison between business users and IT, translating operational needs into scalable system solutions that enhance productivity, maintain compliance, and support organizational goals.

Key Responsibilities

• System Administration & Configuration
  • Administer and maintain Veeva Vault applications (e.g., CTMS, eTMF, RIM).
  • Configure workflows, lifecycles, document types, security settings, and metadata.
  • Manage user roles, permissions, and access controls.
• User Support & Training
  • Provide day-to-day support for end users, troubleshooting issues and resolving system errors.
  • Develop and deliver training materials and sessions for new and existing users.
  • Act as the primary point of contact for Vault-related inquiries.
• Release & Change Management
  • Support Veeva Vault quarterly releases, including impact assessments, testing, and deployment.
  • Manage system updates, enhancements, and change requests.
  • Coordinate validation activities in regulated environments.
• Validation & Compliance
  • Ensure system compliance with GxP and other regulatory standards.
  • Support validation documentation (IQ/OQ/PQ), audits, and inspections.
  • Maintain audit trails and ensure data integrity.
• Data & Document Management
  • Oversee document lifecycle management, including version control and archival.
  • Ensure data quality, consistency, and governance within the system.
  • Support data migrations and integrations with other systems.
• Integration & Technical Support
  • Collaborate with IT teams to manage integrations (APIs, middleware, etc.).
  • Assist in troubleshooting system integrations and performance issues.
• Reporting & Continuous Improvement
  • Develop and maintain reports and dashboards.
  • Identify opportunities to improve system efficiency and user experience.
  • Recommend and implement best practices

Qualifications

• Bachelor’s degree in Information Technology, Life Sciences, or a related field.
• 4+ years of experience administering Veeva Vault (CLINICAL OPERATIONS) or similar content management systems.
• Certified in Veeva Vault
• Strong understanding of document management processes in regulated industries.
• Experience with system configuration, workflows, and security models.
• Familiarity with GxP, FDA, or EMA regulatory requirements.

What We Offer

We provide a competitive compensation package, comprehensive benefits and the opportunity for personal and professional growth in a rewarding environment. You’ll be joining a team that values collaboration, innovation, and making a difference in the lives of patients

A Bit More About Us

Our journey began over 30 years ago in Sweden, in the city of Lund. As a full-service, global Contract Research Organization (CRO), we build solution-driven teams working towards a healthier future. Bringing together over 600 professionals, TFS delivers tailored clinical research services in more than 50 countries with flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology and Ophthalmology.

Our core values of Trust, Quality, Passion, Flexibility, and Sustainability are our guiding light serving as the framework for decision-making at all levels of the organization. They assist us in attracting and retaining valuable talent who share our sentiments, resulting in high employee engagement and satisfaction. By aligning on these fundamental values, we cultivate a unified force, geared towards innovation and excellence. This collective effort propels us towards our shared goal and fosters a culture of mutual respect and collaboration.

Together we make a difference.