VACATURE | Office Manager

Confidential; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A professional office management firm in Madrid is looking for an Office Coordinator to ensure the office runs smoothly and efficiently. Responsibilities include planning events, coordinating office supplies, and providing administrative support to senior leadership. The ideal candidate should have strong communication skills, multitasking abilities, and be proficient in Microsoft Office. A friendly demeanor is essential for interacting with visitors and employees.

Formación

• Experience with administrative and clerical work is required.
• Must be proficient in Microsoft Office suite.
• Strong communication skills and multitasking abilities are essential.

Responsabilidades

• Plan and coordinate company events and gatherings.
• Monitor and order office supplies as needed.
• Serve as the main point of contact for office maintenance.
• Greet visitors and maintain a welcoming reception area.
• Organize internal meetings and appointments.
• Review travel arrangements for employees.
• Provide administrative support to senior leadership.

Conocimientos

Administrative skills

Communication skills

Multitasking

Microsoft Office proficiency

Friendly demeanor

Descripción del empleo

The core responsibility is ensuring the office runs

smoothly, efficiently, and safely

, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities :

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor