UK Payroll Specialist

Quadient; Madrid; Hybrid; EUR 32,000 - 48,000; Full time

Benefits offered by this job

Hybrid working model

Global payroll exposure

Learning platform access

Competitive total rewards

Job summary

Quadient is seeking a detail-oriented Payroll Specialist to join the international People team in a hybrid setup. You will support payroll across multiple countries, ensuring accuracy and compliance while partnering with HR, Benefits, and employees.

You’ll drive process improvements, handle data in HRIS/Payroll systems (ADP/SAP/Workday), assist audits, and provide proactive, customer-focused payroll support. English proficiency is required.

Qualifications

• 2–4 years in payroll, HR ops, or shared services.
• Experience with payroll systems (ADP, SAP, Workday or similar).
• Attention to detail and data accuracy.
• Organizational and prioritization skills.
• Discretion handling confidential information.
• Proficient English communication.

Responsibilities

• Support end-to-end payroll processing for multiple countries.
• Prepare, validate, and submit payroll data to external providers.
• Manage payroll changes including hires, terminations, salary adjustments, bonuses, and leave.
• Review payroll inputs for accuracy.
• Support off-cycle payroll runs and retroactive adjustments.
• Act as a point of contact for payroll inquiries.
• Collaborate with HR, Benefits, Finance and local stakeholders.
• Assist with audits and compliance.

Skills

Attention to detail

Organizational skills

Communication skills

English proficiency

Discretion with confidential info

Tools

ADP

SAP

Workday

Job description

At Quadient, we support businesses of all sizes in their digital transformation and growth journey, unlocking operational efficiency with reliable, secure, and sustainable automation processes.

Our success in delivering innovation and business growth is inspired by the connections our diverse teams create every day, with our clients and each other.

It’s these connections that make Quadient such an exceptional place to grow your career, develop your skills and make a real impact – help our future-focused business lead the way in powering secure and sustainable business connections through digital and physical channels.

Job Description

We're looking for a detail-oriented and customer-focused UK Payroll Specialist to join our international People team.

In this role, you will help deliver accurate and compliant payroll processes while partnering closely with HR, Benefits, and employees across multiple countries. You'll play an important role in ensuring a seamless employee experience, driving process improvements, and supporting payroll operations in a dynamic international environment.

This is an exciting opportunity for someone who enjoys working with data, systems, and people while contributing to the continuous improvement of payroll and HR operations.

What You’ll Be Doing

Payroll Operations

• Support end-to-end payroll processing for multiple countries and employee populations.
• Prepare, validate, and submit payroll data to external payroll providers where applicable.
• Manage payroll-related changes including hires, terminations, salary adjustments, bonuses, and leave administration.
• Review payroll inputs to ensure accuracy and timely processing.
• Support off-cycle payroll runs, corrections, and retroactive adjustments.

Employee Experience & Collaboration

• Act as a trusted point of contact for payroll-related employee inquiries.
• Partner closely with HR, Benefits, Finance, and local stakeholders to resolve payroll matters efficiently.
• Help ensure a positive employee experience through responsive and professional support.
• Contribute to cross-functional projects and People Operations initiatives.

Compliance & Governance

• Ensure payroll activities comply with local legislation and company policies.
• Maintain payroll records and supporting documentation.
• Assist with internal and external audits.
• Identify risks, discrepancies, or compliance gaps and proactively elevate where needed.

Systems & Process Improvement

• Maintain payroll and employee data within HRIS and payroll systems.
• Support testing activities related to system updates and process enhancements.
• Generate payroll reports and provide data insights to stakeholders.
• Identify opportunities to streamline processes and improve operational efficiency.

Qualifications

• 2-4 years of experience in payroll, HR operations, shared services, or a related field.
• Experience working with payroll systems such as ADP, SAP, Workday, or similar platforms.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and prioritization skills.
• Ability to manage confidential information with discretion.
• Good communication skills and a customer-oriented mindset.
• Professional working proficiency in English.

Additional Information

Nice to Have

• Experience supporting international or multi-country payroll environments.
• Familiarity with Workday HRIS.
• Experience working with external payroll providers.
• Exposure to continuous improvement or process optimization initiatives.
• Knowledge of Czech payroll legislation is an advantage but not mandatory.

What We Offer

• International and collaborative work environment.
• Opportunity to work with global payroll and HR teams.
• Modern HR technologies and best-in-class payroll processes.
• Professional development and career growth opportunities.
• Hybrid working model and flexible working arrangements.
• Competitive compensation and benefits package.
• Flexible Work: Embrace a hybrid work model blending office and remote setup for a balanced lifestyle.
• Endless Learning: Access global opportunities for growth through our 24/7 online learning platform.
• Inclusive Community: Join our Empowered Communities and engage in our Philanthropy program.
• Comprehensive Rewards:Enjoy competitive Total Rewards covering wellness, work/life balance, and more, including a generous referral scheme.
• Caring for Wellbeing: Access our complimentary employee assistance program for mental health support.

Smart Work at Quadient

At Quadient, our Smart Work approach fosters connection, collaboration, and innovation while offering flexibility based on role requirements. Whether on-site, hybrid, or remote, our work environments are designed to support productivity and engagement. Hybrid employees balance remote and in-office work, on-site roles contribute daily to our vibrant workplace culture, and remote employees stay connected through virtual collaboration and in-person events. No matter where you work, you’ll be part of a dynamic, people-first community that drives success together.

Be yourself at Quadient

Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They inspire us to be EPIC. Together. What makes Quadient different is how different we are. We’re a team of individuals with one goal but many perspectives. When you connect with Quadient, you become part of a community that cares - in a culture that embraces differences and values every voice.

Quadient is an Equal Employment Opportunity Employer. *: We firmly believe in zero discrimination in employment on any basis, including race, color, religion, sex, national origin, age, disability, veteran or military status, genetic information, citizenship status, and any other characteristics protected by local, state, or federal law.

People. Connected.