Team Lead Pre-arrival Concierge (M/W/X) - Permanent contract - Ibiza

Le Collectionist; Ibiza; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Birthday day off

Restaurant tickets

Laptop provided

Professional mobile phone

Events all year round

Sports reimbursement

2 days remote per week

Private health insurance (6 months)

Salary up to €35/month for sports

Job summary

Le Collectionist in Ibiza is seeking a Regional Concierge Manager to oversee the Pre-arrival Concierge team and ensure exceptional client experiences. You will lead, train, and mentor staff, manage VIP relationships, and expand partner networks to deliver personalised luxury stays.

The role requires bilingual Spanish/English communication, strong leadership, and a deep understanding of the local luxury hospitality market. Hybrid work with on-site presence during peak periods is typical.

Qualifications

• Degree in management, hospitality or related field is required.
• Bilingual in Spanish and English.
• Proven team management experience in hospitality or luxury sectors.
• Excellent leadership and communication abilities.
• Strong problem-solving and client-focused mindset.
• Ability to develop strategies and actionable plans.
• Knowledge of the Ibiza area and local partners is advantageous.
• Results-driven with a commitment to service excellence.

Responsibilities

• Manage the Concierge team and ensure high-quality client experiences.
• Lead, train, and support the team; set clear objectives and monitor outcomes.
• Oversee VIP client relationships and proactive follow-up.
• Expand partner networks and manage service partnerships.
• Define the concierge strategy per destination and monitor service quality.
• Oversee booking processes, finances, and monthly closings.

Skills

Team management

Leadership

Communication

Problem solving

Customer service

Strategic planning

Cross-functional

Local knowledge

Education

Bachelor’s degree in management, hospitality or related field

Job description

Company Description

Since 2014, we have been transforming holiday home rentals into exceptional experiences, combining the world’s finest properties with unparalleled service.

In iconic or unexpected destinations, we find the perfect home for each of our guests. Every stay is carefully planned, thoughtfully crafted and fully personalised to deliver a truly tailor‑made experience.

We build lasting relationships of trust with our clients and redefine the standards of luxury holiday rentals to create memories that last long after the stay itself.

Our teams are at the heart of our success. They design and bring every journey to life as a unique project. Our local teams travel the world to handpick the most remarkable properties and deliver an unrivalled welcome and service in each destination.

Job Description

Role

Under the supervision of the Regional Director, you will be responsible for the overall management of the Concierge team for organising stays ahead of guests’ arrivals. You will be accountable for the client experience delivered — both in terms of overseeing the organisation of stays and the quality of services and experiences provided by your teams, while also handling certain cases yourself when necessary.

Responsibilities

Team Management

• Recruit and supervise the Pre‑arrival Concierge team and monitor their performance


• Provide inspiring leadership, training and ongoing support to foster the professional development of the team


• Establish clear and measurable objectives for each team member to put them in the best position to deliver a client experience that meets the expectations of our discerning clients


• Monitor and ensure timely responses to client enquiries and emails, ensuring the team meets established response time standards and maintains proactive communication.

High‑Level Client Service

• Ensure the support and quality of service delivered at every moment by the teams


• Intervene to resolve complex issues and guarantee an exceptional client experience prior to stays


• Establish and maintain privileged relationships with our clients and agents


• Take ownership of the management of the company's strategic and VIP clients, ensuring a highly personalised service, proactive follow‑up, and an exceptional client experience aligned with Le Collectionist's luxury standards.

Partnership Management

• Expand the catalogue of services and experiences by selecting partners that meet the company’s standards, with the support of local teams


• Negotiate and finalize commission amounts with partners


• Assist teams in the comprehensive management of these partnerships

Concierge Strategy

• With the support of the Regional Director, establish the department’s strategy for each destination managed


• Ensure continuous improvement in the quality of services provided and strengthen Le Collectionist’s reputation as a leader in the luxury industry


• Communicate to the BizOps teams any tool and process improvements that would optimise the client experience and enhance team productivity

Operational & Financial Management

• Oversee the entire concierge booking process, ensuring accurate commercial, operational and administrative follow‑up through to final closure.


• Ensure timely collection of supplier invoices, booking accuracy and completion of monthly financial closings.


• Monitor team performance, ensuring compliance with internal procedures, deadlines and financial targets.

Work schedule and specifics: Our presence on‑site and the standards of our sector require working on Saturdays and Sundays (hotel model), especially during the high season. Work is organized in rotation with the rest of the onsite team and overtime may be recovered.

Note: The above job description is a general overview and may be adjusted based on the specific needs and priorities of the organisation.

Ideal Candidate

• You hold a degree in management, hospitality or a related field.


• You are bilingual in Spanish and English.


• You have proven team management experience in the hospitality or luxury sector.


• You have a good knowledge of the geographic area.


• You have excellent leadership skills, with the ability to motivate and guide a multidisciplinary team.


• You have strong communication and problem‑solving skills.


• You are client‑oriented, with a commitment to service excellence.


• You are able to develop strategies and implement coherent action plans.


• You are results‑driven, with a genuine desire to contribute to the company’s success.

Additional Information

Conditions

• 1 day off for your birthday.


• Restaurant tickets up to 4 € + 4 € from the salary.


• A laptop.


• A professional cell phone (for operational functions).


• Events all year round.


• 23 day off per year.


• 2 days of remote per week.


• Private health insurance (6 months of seniority).


• Up to €35/month reimbursement for sports activities upon submission of the corresponding invoice.

Recruitment Process

• HR interview


• Manager interview


• Business case


• Fit call