Support for Business manager and Trade compliance and Logistics

ABB; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading company in the technology sector is looking for an Administrative Support professional in Madrid. This role involves managing administrative functions, logistics, and trade compliance tasks critical for operational efficiency. The ideal candidate will possess strong organizational and communication skills while assisting management effectively.

Formación

• Strong organizational skills with attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent communication skills for internal and external inquiries.

Responsabilidades

• Act as the point of contact for inquiries, managing urgent issues.
• Coordinate logistics and compliance activities for import/export.
• Assist in administrative tasks, including presentations and reports.

Conocimientos

Communication

Organization

Problem Solving

Descripción del empleo

In this role, you will have the opportunity to provide support including some administrative services and secretarial assistance to the director of one of the company’s Business areas. Each day, you will perform complex administrative tasks related with internal processes. You will also showcase your skills by taking ownership of delivering specific business processes / programs.

Additionally, this position will oversee Trade compliance and Logistics tasks, ensuring smooth realization of operational trade and customs activities within a local unit, including relevant documentation and compliance with regulations.

You will be mainly accountable for :

• Acting as the point of contact for internal / external inquiries via phone and email, assessing the urgency of issues, and initiating appropriate action.
• Arranging internal / external events, including arranging travel, developing itineraries, booking accommodation, registering for conferences, and coordinating with visiting speakers, among other tasks.
• Assisting a business manager in all administration tasks, such as conducting research, compiling, verifying the information, and creating special reports, presentations, organization charts, correspondence, and other relevant documents.
• Managing the necessary documentation and online forms for the efficient, cost-effective, and lawful fulfillment of all import / export activities.
• Coordinate logistic topics with operations department and take ownership of the agreed topics.
• Maintaining and sharing with colleagues, as appropriate, personal knowledge of all relevant import / export laws and procedures, tariffs, duties, licenses, and restrictions.
• Facilitating seamless connection between trade compliance and day-to-day operations, including master data requirements, supplier qualifications, etc., in collaboration with staff in the assigned area.
• Providing financial Support at a business level, which includes monitoring budget expenses, raising and approving requisitions / invoices and other related tasks.
• Taking care of different communication tasks within area of responsibility of the business manager, ensuring sharing of knowledge and information to keep others informed and updated.