Strategic Legal Operations & Executive Assistant

Mars; Barcelona; On-site; EUR 45,000 - 60,000; Full time

Job summary

Mars, Incorporated and its Affiliates is seeking an Executive Assistant & Legal Coordinator to support the Pet Nutrition Europe Legal Team. The role combines executive support with legal operations to enable efficient service delivery across the region.

You will partner with the Associate General Counsel, manage calendars, coordinate meetings and events, and drive continuous improvement of legal processes and resources. Strong English communication and organization are essential.

Qualifications

• 1–2 years of experience in legal operations, legal coordination, executive support, compliance, governance, project management or similar corporate functions.
• Experience coordinating multiple stakeholders, projects and competing priorities in a fast-paced international environment.
• Experience managing budgets, invoices, external vendors or professional services providers is desirable.

Responsibilities

• Provide executive and administrative support to the Associate General Counsel.
• Manage selected calendar, travel, communication, and coordination activities as required.
• Coordinate team meetings, leadership calls, workshops, and off-site events.
• Prepare agendas, track actions, maintain meeting records, and support follow-up activities.
• Coordinate legal matters and projects, including stakeholder follow-up, document collection, tracking of actions and reporting obligations.
• Coordinate and execute internal legal processes across the region, including litigation reporting.
• Drive continuous improvement of legal processes, templates, workflows, and operational efficiencies.
• Support implementation of Legal Operations initiatives and technology solutions.
• Maintain and continuously improve the Legal team's SharePoint sites, knowledge management, and collaboration platforms.
• Develop, maintain and continuously improve legal playbooks, templates, guidance documents and training materials to support efficient self-service by business stakeholders.
• Support adoption of legal technology, automation and AI-enabled knowledge management solutions.

Skills

Executive support

Calendar management

Stakeholder management

English communication

Education

Law degree

Legal studies

Tools

Microsoft 365

SharePoint

Job description

Mars, Incorporated and its Affiliates is seeking an Executive Assistant & Legal Coordinator to support the Pet Nutrition Europe Legal Team. The role combines executive support with legal operations to enable efficient service delivery across the region.

You will partner with the Associate General Counsel, manage calendars, coordinate meetings and events, and drive continuous improvement of legal processes and resources. Strong English communication and organization are essential.