Sr Accounts Payable Representative

ThermoFisher Scientific; Lagunilla; On-site; EUR 28,000 - 37,000; Full time

Job summary

Thermo Fisher Scientific is seeking an Accounts Payable Representative III to join the Procure to Pay team. You will analyze invoices, match with purchase orders, resolve discrepancies, and ensure timely payments to suppliers in line with SLAs and terms.

Strong collaboration with internal teams and suppliers is essential, with exposure to Coupa and ERP systems. Requirements include a high school/technical degree, 3 years in a similar role, Shared Service Center experience, and English at B2

Qualifications

• Bachelor in high school/Technical high school degree related with the position.
• 3 years of experience in similar positions.
• Shared Service Centers experience.
• B2 English Level.
• MS Office: Word, Power Point, Outlook - Excel intermediate.
• ERPs experience (Oracle, SAP, JDEdwards, Mainframe).

Responsibilities

• Update supplier information in systems as required.
• Analyze invoices against purchase orders to determine payment eligibility.
• Ensure supplier invoices are correctly entered into systems.
• Resolve invoice discrepancies and identify root causes.
• Carry out invoice blocking and seek approvals for payment.
• Coordinate with suppliers and internal approvers for payment processing.
• Provide support to suppliers on invoice processing and disputes.
• Maintain communication via telephone, email, and chat with clients.

Skills

Customer oriented

Problem solving

Attention to detail

Effective communication

Proactiveness

Team collaboration

Education

High school diploma / technical high school

Tools

Oracle

SAP

JD Edwards

Mainframe

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Company Information

About Thermo Fisher Scientific

Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD. For more information, please visit www.thermofisher.com .

The Accounts Payable Representative III play an important role in the Procure to Pay department, since its objective is to ensure the processing of invoices to make payments to the company's suppliers in time According to the SLAs and, taking into consideration payment terms and corporate goals.

The position is responsible for properly monitoring the status of invoices and product delivery, analyzing and resolving disputes that arise, as well as maintaining constant communication with suppliers.

Main Responsibilities

• Update information from corporate suppliers in the respective systems when required from the team in charge of this process.
• Perform analysis of invoices against purchase order information, to determine if invoices can be processed for payment to suppliers.
• Ensure that supplier payment invoices are correctly entered into established systems.
• Analyze invoice information to resolve discrepancies that may arise, identifying the root cause to avoid incorrect application of payments and/or escalations.
• Carry out the invoice blocking process when required and wait for proper approval to unlock them and proceed with payment.
• Request specific information from the supplier and identify approvers to proceed with invoice payment.
• Identify, analyze and resolve disputes presented by suppliers regarding the payment of pending invoices, to avoid credit retention.
• Provide support to suppliers by solving and monitoring complex situations related to invoice processing and payment.
• Provide support in resolving cases or discrepancies, according to the need of the operation and management guidelines.
• Develop technical knowledge of the different systems used in the company, to facilitate information processing.
• Maintain involvement and communication by telephone, email, chat or any other means with internal and external clients involved in the processes.
• Approve urgent/rush requisitions in Coupa, ensuring timely processing in accordance with established approval guidelines.
• Review and action requests to open or close Coupa purchase orders and make required purchase order changes, ensuring accurate records and timely follow-up.
• Respond to inquiries related to the Coupa Indirect Procurement process, providing guidance and coordinating with the appropriate teams to resolve issues.
• Comply with policies and procedures with a high ethical standard and integrity.
• Applies PPI methodology to propose improvements.
• Provide support and any other request that is required by the company's needs.

Basic Requirements

• Bachelor in high school/Technical high school degree related with the position.
• 3 years of experience in similar positions.
• Shared Service Centers experience.
• B2 English Level.
• MS Office: Word, Power Point, Outlook - Excel intermediate.
• ERPs experience (Oracle, SAP, JDEdwards, Mainframe).

Competencies

• Put the customer first.
• Own your results.
• Find a better way every day.
• Proactiveness.
• Drives engagement.
• Problem solving.
• Communicates effectively.
• Attention to detail.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.