Accounts Payable Representative III

ThermoFisher Scientific; Lagunilla; On-site; EUR 26,000 - 38,000; Full time

Job summary

Thermo Fisher Scientific is seeking an Accounts Payable Representative III to monitor invoices, resolve disputes, and ensure timely supplier payments within P2P processes. You will liaise with suppliers to clarify information and maintain accurate records in ERP systems.

Responsibilities include analyzing invoices against POs, validating entries, and enforcing proper approvals while upholding high ethical standards and service levels.

Qualifications

• Bachelor in high school/Technical high school degree related with the position.
• 3 years of experience in similar positions.
• Shared Service Centers experience.
• B2 English Level.
• MS Office: Word, Power Point, Outlook - Excel intermediate.
• ERPs experience (Oracle, SAP, JDEdwards, Mainframe).

Responsibilities

• Update information from corporate suppliers in the respective systems when required from the team in charge of this process.
• Perform analysis of invoices against purchase order information, to determine if invoices can be processed for payment to suppliers.
• Ensure that supplier payment invoices are correctly entered into established systems.
• Analyze invoice information to resolve discrepancies that may arise, identifying the root cause to avoid incorrect application of payments and/or escalations.
• Carry out the invoice blocking process when required and wait for proper approval to unlock them and proceed with payment.
• Request specific information from the supplier and identify approvers to proceed with invoice payment.
• Identify, analyze and resolve disputes presented by suppliers regarding the payment of pending invoices, to avoid credit retention.
• Provide support to suppliers by solving and monitoring complex situations related to invoice processing and payment.
• Provide support in resolving cases or discrepancies, according to the need of the operation and management guidelines.
• Develop technical knowledge of the different systems used in the company, to facilitate information processing.
• Maintain involvement and communication by telephone, email, chat or any other means with internal and external clients involved in the processes.
• Comply with policies and procedures with a high ethical standard and integrity.
• Applies PPI methodology to propose improvements.
• Provide support and any other request that is required by the company's needs.

Skills

Customer first

Results oriented

Proactive

Problem solving

Effective communication

Attention to detail

Team collaboration

Adaptability

Education

Bachelor's degree or technical high school related

Tools

Oracle ERP

SAP

JDEdwards

Mainframe

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

The Accounts Payable Representative III play an important role in the Procure to Pay department, since its objective is to ensure the processing of invoices to make payments to the company's suppliers in time According to the SLAs and, taking into consideration payment terms and corporate goals.

Position Summary:

The position is responsible for properly monitoring the status of invoices and product delivery, analyzing and resolving disputes that arise, as well as maintaining constant communication with suppliers.

Main Responsibilities

• Update information from corporate suppliers in the respective systems when required from the team in charge of this process.
• Perform analysis of invoices against purchase order information, to determine if invoices can be processed for payment to suppliers.
• Ensure that supplier payment invoices are correctly entered into established systems.
• Analyze invoice information to resolve discrepancies that may arise, identifying the root cause to avoid incorrect application of payments and/or escalations.
• Carry out the invoice blocking process when required and wait for proper approval to unlock them and proceed with payment.
• Request specific information from the supplier and identify approvers to proceed with invoice payment.
• Identify, analyze and resolve disputes presented by suppliers regarding the payment of pending invoices, to avoid credit retention.
• Provide support to suppliers by solving and monitoring complex situations related to invoice processing and payment.
• Provide support in resolving cases or discrepancies, according to the need of the operation and management guidelines.
• Develop technical knowledge of the different systems used in the company, to facilitate information processing.
• Maintain involvement and communication by telephone, email, chat or any other means with internal and external clients involved in the processes.
• Comply with policies and procedures with a high ethical standard and integrity.
• Applies PPI methodology to propose improvements.
• Provide support and any other request that is required by the company's needs.

Basic Requirements

• Bachelor in high school/Technical high school degree related with the position.
• 3 years of experience in similar positions.
• Shared Service Centers experience.
• B2 English Level.
• MS Office: Word, Power Point, Outlook - Excel intermediate.
• ERPs experience (Oracle, SAP, JDEdwards, Mainframe).

Competencies

• Put the customer first.
• Own your results.
• Find a better way every day.
• Proactiveness.
• Drives engagement.
• Problem solving.
• Communicates effectively.
• Attention to detail.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.