Spain Administrative Assistant Trainee - Recently Graduated

The Boston Consulting Group GmbH; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading management consultancy in Madrid seeks an Executive Assistant to support partners and teams. The role includes calendar management, travel coordination, and communication tasks. Candidates should have a university degree, fluency in English and Spanish, and strong organizational skills. Experience with Microsoft Office is essential. This is a great opportunity for those eager to learn and grow in a fast-paced environment.

Formación

• Fluent English and Spanish, both oral and written.
• University degree completed.
• Preferably graduated from a Secretary School.
• Strong organizational skills and affinity with IT supporting tools.
• Good knowledge in PowerPoint and Excel.

Responsabilidades

• Maintain Partner’s calendar and schedule appointments.
• Make complicated travel arrangements.
• Answer and screen telephone calls.
• Organize and attend meetings and conferences.
• Assist with invoices and budget tracking.

Conocimientos

Fluent English

Fluent Spanish

Strong organizational skills

Attention to detail

Proficiency in PowerPoint

Proficiency in Excel

Educación

University degree

Graduation from a Secretary School

Herramientas

Microsoft Office

Descripción del empleo

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You’ll Do

Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time.

Agenda and travel coordination

• Maintain Partner’s calendar; schedule, coordinate and confirm appointments, interviews and meetings, anticipating problems in advance
• Make complicated travel arrangements

Communication

• Answer and screen telephone calls and take messages
• Type correspondence, proposals, reports and other documents
• Establish and maintain necessary filing systems for assigned Partners
• Client contacts over phone and e-mailSetting up meetings
• Status follow-up
• Building relationships
• Maintain client- and other mailing lists in close coordination with the Marketing department
• Contacts with outside vendors as appropriate, being able to negociate prices and proposing best options

Organize and attend meetings and conferences as appropriate

• Scheduling participants
• Booking meeting rooms
• Arranging for special equipment and meeting room set-up
• Ordering and setting up beverages and/or meals
• Capable of organizing the event from beginning to end with the support of local departments involved

Budget and invoice assistance

• Assist with invoices and billing
• Assist with budget tracking and other financial follow-up

Team contribution

• Coordinate and cooperate with other EAs to ensure that work is completed to highest standard and quality
• Support and back up other members of the EA team
• Mentor and support new members of the EA team
• Interaction with other functions within own local office, as well as the larger BCG community

Participate in internal projects and committees as assigned or requested

Will help partners in personal administrative work/logistics if requested

What You’ll Bring

Basic Job Requirements:

• Fluent English and Spanish, both oral and written. Other languages will be valued.
• University degree completed.
• Preferably graduated from a Secretary School.
• Willingness to learn and grow in a multinational, professional services environment.
• Strong organizational skills and affinity with IT supporting tools.
• Good knowledge in PowerPoint and Excel; good knowledge of other Microsoft Office programs.
• Ability to combine a hands-on attitude with attention to detail and strong analytical skills.
• Interest in learning BCG systems and processes.

Key Competencies

• Meticulous attention to detail and follow-through, performing tasks with accuracy and efficiency.
• Excellent organizational and time management skills; ability to manage multiple priorities and meet deadlines.
• Strong communication skills, both written and verbal.
• Proactive and independent, showing initiative and problem-solving capability.
• Flexibility and adaptability in a demanding, fast-paced, and frequently changing environment.
• Collaborative mindset, able to work effectively with all levels of the organization.
• Professionalism and confidentiality at all times.
• Strong service orientation and commitment to supporting team objectives.
• Eagerness to learn and grow, demonstrating curiosity and openness to feedback.

Who You’ll Work With

Working as part of a team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage the Partners’ time, support the broader team, and successfully serve BCG’s clients.

Additional info

• Spanish University degree (completed). Must hold university degree, vocational training certificate, or equivalent, and provide a photocopy
• No more than 3 years since obtaining the degree(5 years for candidates with disabilities). For foreign degrees, the period starts from the date of recognition in Spain.
• Cannot have worked under a training contract (convenio) in the company for more than 3 months, except for required curricular internships
• Must not have worked under an internship contract for over 1 year at any company (work history required).
• Must hold a valid work permit for the entire internship period.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. Click here for more information on E-Verify.