Site Budget and Contract Manager (Spain)

Indero; Valencia; Remote; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Permanent full-time position

Flexible schedule

Vacation

Home-based position

Ongoing learning and development

Job summary

Indero is seeking a Site Contracts & Budget Manager to lead budgeting and contracting activities across clinical trials. You will negotiate Clinical Trial Agreements, manage site budgets, and drive strategy with internal and external stakeholders.

This role requires strong negotiation, leadership, and cross-functional collaboration skills. Based in a global context, you will oversee country-specific contracting requirements, ensure timely site activation, and contribute to continuous improvement

Qualifications

• Bachelor-level degree required (B.Sc. or equivalent).
• 5+ years in clinical research budgeting or financial management in pharma/CRO.
• Strong negotiation and communication to engage sponsors and stakeholders.
• Experience creating budget templates for global regions and therapies.
• Ability to mentor junior staff and drive process improvements.

Responsibilities

• Lead Site Budget & Contracting staff with coaching and development.
• Oversee site contracting and budget negotiation across the portfolio.
• Ensure contracting aligns with study requirements, timelines, and risks.
• Develop and maintain contracting strategies and negotiation standards.
• Provide escalation point for complex or high-risk negotiations.
• Manage site budgets, negotiation parameters, approvals, and escalation needs.
• Collaborate with Legal, Finance, IT, and Study Start-Up for alignment.
• Support bid defense meetings and sponsor strategy discussions when relevant.
• Monitor portfolio-level contracting performance and identify risks and improvements.
• Maintain and improve contracting assets, tools, and templates.

Skills

Negotiation skills

Budgeting

Leadership

Communication skills

Stakeholder management

Budget templates

Process improvement

Education

B.Sc. or in a relevant field of study

Tools

Pricing tools

Cost databases

Budget models

Job description

The Site Contracts & Budget Manager provides operational leadership for site contracting and budget negotiation activities across awarded clinical trials. The role is primarily accountable for contracting strategy, Clinical Trial Agreement negotiation and execution, site budget negotiations, amendments, and resolution of complex contractual and financial issues. Working in close partnership with the Site Budget & Proposal Manager, the role translates proposal-stage budget assumptions into effective study- and site-level contracting and negotiation strategies. Together, the roles provide complementary leadership across the site budget and contracting lifecycle, with distinct primary areas of accountability. The Site Contracts & Budget Manager serves as a key contact and escalation point for sponsors, sites, and internal stakeholders and provides functional guidance, training, and support to Site Budget & Contracting personnel.

Requirements:

• Lead and manage Site Budget & Contracting staff, providing direction, coaching, development, workload oversight, and support to ensure consistent quality and delivery across assigned studies.
• Oversee site contracting and budget negotiation activities across the portfolio, ensuring appropriate resourcing, prioritization, quality, timelines, and escalation of risks or issues.
• Provide oversight of site contracting for awarded clinical trials, including Clinical Trial Agreements, associated financial exhibits, amendments, negotiation parameters, and country-specific requirements.
• Establish and maintain contracting strategies, standards, and negotiation approaches that support timely site activation while balancing sponsor requirements, organizational standards, site expectations, and contractual risk.
• Serve as functional escalation point for complex or high-risk contract and budget negotiations, providing guidance to team members and facilitating decisions with sponsors, sites, Legal Affairs, and other stakeholders.
• Oversee the operational implementation of study-specific site budgets, including negotiation parameters, approval pathways, exceptions, and escalation requirements.
• Translate proposal-stage budget assumptions into executable study- and site-level budget and contracting strategies.
• Collaborate with Legal Affairs, Project Management, Study Start-Up, Regulatory Affairs, Clinical Operations, Finance, and other stakeholders to ensure contracting and budget activities align with study requirements and operational plans.
• Provide site contracting expertise during proposal development, including input on country-specific contracting requirements, anticipated timelines, institutional considerations, negotiation trends, risks, and resource needs.
• Participate and/or support bid defence meetings, client presentations, and sponsor strategy discussions when site contracting, budget negotiation, timelines, or associated risks are relevant.
• Monitor portfolio-level contracting and budget performance, identifying emerging risks, delays, capacity constraints, quality concerns, and opportunities for improvement.
• Own and oversee the business assets supporting Site Budget & Contracting, including contract and budget templates, negotiation tools, country intelligence, guidance documents, trackers, reference materials, and other functional resources.
• Ensure business assets remain current, fit for purpose, consistently applied, appropriately governed, and aligned with evolving operational and business needs.
• Oversee the integrity, consistency, and usability of Site Budget & Contracting data across applicable tools, trackers, and systems.
• Use contracting and negotiation outcomes to strengthen institutional and country intelligence and, in partnership with the Site Budget & Proposal Manager, inform future budget assumptions and benchmarks.
• Lead functional process improvement initiatives to improve contracting and budget negotiation quality, efficiency, consistency, scalability, and stakeholder experience.
• Support digital transformation and automation opportunities that reduce manual activities, strengthen controls, and improve the availability and quality of contracting and budget data.
• Establish and monitor relevant performance indicators and use operational data to identify trends, bottlenecks, and opportunities for corrective action or continuous improvement.
• Ensure Site Budget & Contracting staff are appropriately trained and consistently apply relevant SOPs, processes, templates, tools, and quality standards.
• Partner with senior leadership on resource and capacity planning, functional priorities, process maturity, systems and tools, quality, and continuous improvement.
• Foster a culture of accountability, collaboration, proactive risk management, knowledge sharing, and continuous improvement within the Site Budget & Contracting team.
• Employee may be assigned to other responsibilities that do not pertain to their former description, if they have the required experience, are qualified and/or have received adequate training.

Profile

• B.Sc. or in a relevant field of study.
• 5+ years of experience in clinical research, clinical trial budgeting, or related financial management roles within the pharmaceutical, biotech, or CRO industry.
• Strong negotiation and communication skills to engage with sponsors, external budget contacts, and internal stakeholders, serving as the escalation point to secure optimal study budgets.
• Experience creating and maintaining budget templates tailored to global regions and therapeutic areas, ensuring scalability and consistency.
• Collaborative mindset to partner with operational leads and ensure financial assumptions align with study design, operational strategies, and delivery plans.
• Experience representing the organization in bid defense meetings and client calls, with the confidence to explain budget rationale and defend assumptions.
• Technical proficiency to maintain pricing tools, cost databases, and budget models in collaboration with Finance and IT teams.
• Leadership abilities to train and mentor junior specialists, provide guidance, and ensure team adherence to best practices.
• Demonstrated success in partnering with senior team members to refine internal processes, drive efficiencies, and improve deliverables.
• Strategic thinking to engage with leadership on process improvement initiatives, offering insights and recommendations that enhance operational excellence.
• Good knowledge of good clinical practices, and applicable Health Canada and Food and Drug Administration (FDA) regulations/guidelines.

Our company:

The work environment

At Indero, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability, and responsiveness. We offer a stimulating work environment and attractive advancement opportunities.

In this position, you will be eligible for the following perks:

• Permanent full-time position
• Flexible schedule
• Vacation
• Home-based position
• Ongoing learning and development

About Indero

Formerly known as Innovaderm, Indero is a world-renowned expert and clinical research leader in dermatology. We have more than two decades of experience serving a broad range of indications, patient populations, administration routes, and drug classes, and a global footprint. Indero is a dual-focus CRO for dermatology and rheumatology, with 25+ years’ experience in clinical research and trial delivery. Our full-service approach – which includes everything from protocol design and patient recruitment to trial monitoring and biometrics – provides biotech and pharmaceutical sponsors with the rigorous scientific foundation and tailored expertise their studies need to reach the finish line efficiently and effectively. With capabilities in North America, Europe, Asia Pacific and Latin America; vast, continuously growing relationships with investigators and patients; and a dedicated research clinic through which we design and execute our own studies, Indero is the ideal CRO partner for clinical needs at global scale.

Indero is committed to providing equitable treatment and equal opportunity to all individuals. As such, Indero will provide accommodations throughout the recruitment and selection process to applicants with disabilities, upon request.