Manager, Project Coordination, EU remote

Indero (formerly Innovaderm); Madrid; Hybrid; EUR 70,000 - 95,000; Full time

Benefits offered by this job

Permanent full-time position

Flexible schedule

Vacation

Home-based position

Ongoing learning and development

Job summary

Indero is seeking a Manager, Project Coordination to lead and oversee Project Coordination teams across cross-functional functions. The role emphasizes adoption of standardized processes, workflow improvements, and accountability for project timelines and budgets.

You will manage staff, drive training, hiring activities, and performance reviews, while aligning the department with quality standards and process enhancements.

Qualifications

• Bachelor in science or an Advanced Degree preferred.
• 3-5 years experience in clinical research or biotechnology, pharmaceutical, and/or CRO industry.
• Excellent oral and written English skills; strong leadership and proactive communication.

Responsibilities

• Provides overall guidance and oversight to the department on best practices and efficient site start up, user access management, project-specific training management and other routine Project Coordination activities.
• Ensures project coordination activities are efficient and timelines and financial goals are met, including identifying out of scope activities for change orders.
• Interviews, hires, onboards, mentors, coaches and manages performance of Project Coordination resources.
• Ensures continuous training and alignment across the team through use of processes and tools.
• Monitors KPIs measuring the performance of the Project Coordination department.
• Collaborates with Project and Quality Management to ensure quality standards for activities.

Skills

Leadership

Project management

English proficiency

Cross-functional collaboration

Team management

Performance management

Training & mentoring

Site activation

Regulatory knowledge

Analytical skills

Education

Bachelor in science

Advanced Degree preferred

Tools

Word

Excel

PowerPoint

Job description

The Manager, Project Coordination is responsible for providing leadership and oversight to Project Coordination teams. The Manager, Project Coordination works with the leaders of relevant cross-functions to improve and enforce adoption of and compliance to processes, workflows and responsibility matrices pertaining to Project Coordination activities.

The Manager, Project Coordination has line management responsibility for functional area staff in accordance with company policies and applicable regulations. Responsibilities include overseeing the training of the new employees, participating in hiring activities, performance management, guiding professional development, addressing employee relation issues and escalating issues, as necessary.

This role is perfect for you if:

• You have experience in project management and clinical research.
• You are a motivated individual that would like to make a positive impact in a fast-paced environment.
• You are an empathetic leader that values teamwork.

More specifically, the Manager, Project Coordination must:

• Provides overall guidance and oversight to the department on best practices and efficient site start up, user access management, project-specific training management as well as other routine Project Coordination activities
• Ensures overall Project Coordination activities efficiency and adherence to project timelines and financial goals; including ensuring out of scope activities are identified and provide to project leads for inclusion in change orders
• Interviews, hires, onboards, mentors, coaches and manages performance of Project Coordination resources
• Ensures adequate continuous training of resources and oversees practices to ensure alignment across the team through adoption and use of all process and technology tools.
• Monitors, analyses and acts upon KPIs measuring the performance of the Project Coordination department
• Works with Project and Quality Management to ensure appropriate quality standards are in place for activities under Project Coordination’s responsibility
• Identifies improvements and efficiencies relevant to Project Coordination processes (including but not limited to: CTMS records maintenance, site activation, user access management, project-specific training management) and share lessons learned broadly with key stakeholders
• Develops new or leads the improvement of existing department systems, SOPs, and processes
• May be a Subject Matter Expert for systems and/ or processes relevant to Project Coordination activities
• Employee may be assigned to other responsibilities that do not pertain to their former description, if they have the required experience, are qualified and/or have received adequate training

Requirements

Education

• Bachelor in science or an Advanced Degree preferred.

Experience

• 3-5 years experience in clinical research or biotechnology, pharmaceutical, and/or CRO industry

Knowledge and skills

• Excellent oral and written English skillsStrong leadership skills and proactive communication
• Ability to build, engage and energize the team and set high performance expectations
• Supervisory or line management experience is an asset
• Demonstrated knowledge of site selection, site contracting, site activation, and site readiness interdependencies
• Demonstrated experience leading teams and working with cross functional teams
• Demonstrated experience with site activation responsibilities
• Excellent knowledge and competency in Word, Excel and Power Point
• Ability to prioritize different assignments and work under pressure
• Good negotiating and communication skills with ability to challenge
• Ability to exercise independent judgment taking calculated risks when making decisions
• Good leadership skills, with ability to motivate, coach and mentor
• Understanding of study financial management
• Ability to establish and maintain effective working relationships with co-workers, managers and sponsors.
• Strong organizational, communication, problem-solving and multi-tasking skills
• Good knowledge of good clinical practices, and international regulations/guidelines.

Our company

At Indero, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability, and responsiveness. We offer a stimulating work environment and attractive advancement opportunities.

The work environment

At Indero, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability, and responsiveness. We offer a stimulating work environment and attractive advancement opportunities.

In this position, you will be eligible for the following perks

• Permanent full-time position
• Flexible schedule
• Vacation
• Home-based position
• Ongoing learning and development

Work location

The successful candidate for this position is given to work remotely anywhere in Europe ( Poland, Germany, Spain ).

Employees located outside of North America are expected to have some flexibility in their working hours to accommodate team or client meetings as needed. All efforts will be made by Indero to accommodate various time zones of team members.

About Indero

A Global Clinical Leader In Dermatology!

Formerly known as Innovaderm, Indero is a world-renowned expert and clinical research leader in dermatology. We have more than two decades of experience serving a broad range of indications, patient populations, administration routes, and drug classes, and a global footprint.

Indero is a dual-focus CRO for dermatology and rheumatology, with 25+ years’ experience in clinical research and trial delivery. Our full-service approach – which includes everything from protocol design and patient recruitment to trial monitoring and biometrics – provides biotech and pharmaceutical sponsors with the rigorous scientific foundation and tailored expertise their studies need to reach the finish line efficiently and effectively. With capabilities in North America, Europe, Asia Pacific and Latin America; vast, continuously growing relationships with investigators and patients; and a dedicated research clinic through which we design and execute our own studies, Indero is the ideal CRO partner for clinical needs at global scale.

Indero is committed to providing equitable treatment and equal opportunity to all individuals. As such, Indero will provide accommodations throughout the recruitment and selection process to applicants with disabilities, upon request.

Indero only accepts applicants who can legally work in Europe.