Site Administration Coordinator (m/f/d)

TEICON ENGINEERING; Tarragona; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

A leading engineering company is seeking a Site Administration Coordinator for a major project in Tarragona, Spain. The successful candidate will manage administrative tasks at the construction site, ensuring compliance with project timelines and local regulations. Strong experience in administrative coordination and site organisation is essential for this full-time position. The role involves coordinating local resources and supporting personnel logistics throughout the project duration.

Servicios

Accommodation reimbursement

Local transport reimbursement

Formación

• Professional experience in administrative coordination on industrial construction sites.
• Familiar with mobilisation processes and site organisation.
• Structured, reliable, and service-oriented.

Responsabilidades

• Coordinate and execute all administrative services at the construction site.
• Support personnel mobilisation and recruitment of local resources.
• Organise travel arrangements and manage onsite logistics.

Conocimientos

Administrative coordination

Local logistics

Personnel support

Communication with international teams

Descripción del empleo

Site Administration Coordinator (m / f / d)

Full Time

Location: Tarragona, Provinz Tarragona, Spanien

WE ARE THE ENABLERS

We stand for passionate project support at an excellent level. We successfully support internationally operating customers in the realisation of industrial projects with customised solutions. With our global team, we create the ideal conditions for successful industrial projects.

The foundation of our success? Our employees, because with us it's the people who make the difference.

TEICON ENGINEERING is currently recruiting for a Site Administration Coordinator (m / f / d), either on a fixed-term contract or as a freelance consultant.

YOUR PROJECT ASSIGNMENT

TEICON ENGINEERING invites you to join an ambitious project in Tarragona, where we're constructing a state-of-the-art facility for the production of industrial gases. This role is your chance to lead efforts on a massive project involving superstructures for methane and ethylene production, set to be transported to the United States.

• Project Location: Construction site assignment
• Start of Work: 1 May 2026
• Completion of Work: 7 April 2026
• Contract Type: Fixed-term employment or freelance contract
• Duration: Project based
• Workload: Full time on site
• Accommodation (if required): Reimbursed on the basis of submitted receipts. Maximum amount to be defined with Subcontracts Management.
• Local Transport (if required): Reimbursed on the basis of submitted receipts. Maximum amount to be defined with Subcontracts Management.

YOUR RESPONSIBILITIES

• You coordinate and execute all administrative services required at the construction site, ensuring compliance with project schedule, cost targets and local regulations.
• You support personnel mobilisation, recruitment of local resources and coordination of vendor representatives according to project planning.
• You organise travel arrangements, visa processes, vehicle rentals, accommodation, catering and onsite transport for project personnel.
• You ensure proper timekeeping for staff and external personnel, including verification of attendance, working hours and support during emergency drills.
• You prepare the Site Book with essential information for incoming personnel and coordinate the maintenance of site offices and temporary site facilities including utilities and IT communication.
• You manage local procurement for temporary materials and consumables, and administer petty cash and accounts where delegated.
• You prepare and maintain documentation for tax compliance, insurance cases, damage reports, deficiencies and back charge procedures.
• You support the reuse, recycling or sale of surplus materials and maintain accurate records of all associated transactions.
• You document, archive and maintain all approvals, item lists, bids, receipts, invoices and other project relevant records.
• You take over additional project specific tasks as assigned by the Project Manager, Site Manager or Site Procurement Manager.

YOUR PROFILE

• You have professional experience in administrative coordination on industrial construction sites.
• You are familiar with mobilisation processes, local logistics, accommodation coordination, personnel support and site organisation.
• You work in a structured, reliable and service oriented manner and communicate effectively with international project teams.
• You are willing to work full time on site and adapt to project specific requirements.

Jan Philipp

Project Manager