Senior Specialist, Global E-Invoicing

bacardi; Barcelona; On-site; EUR 45,000 - 70,000; Full time

Job summary

Bacardi is seeking an experienced E-Invoicing Deployment Support professional in Barcelona to drive local invoicing initiatives across markets. You will coordinate business requirements, ensure standardized processes, and work with Tax, Compliance, and Technology teams to translate needs into scalable solutions.

You will also manage market readiness activities, monitor OTC processes, and contribute to knowledge transfer across teams to ensure a successful Go-Live in a multi-country setup.

Qualifications

• Bachelor's degree in business, Supply Chain, Finance, IT, or related field.
• 5+ years in Customer Service, OTC or SAP OTC.
• Experience supporting invoicing, EDI, billing, or compliance-related processes.

Responsibilities

• Support local e-Invoicing implementations for each market.
• Coordinate gathering and documentation of business requirements.
• Ensure standardized e-Invoicing across all markets.
• Collaborate with Tax and Compliance to reflect local regulatory requirements.
• Partner with Technology to translate requirements into solution design.
• Coordinate market readiness activities (UATs, communications, stakeholder engagements).
• Track risks, decisions, issues and actions; escalate blockers.
• Support deployment activities and Go-Live readiness.
• Monitor OTC requirements with Master Data for smooth Go-Live.

Skills

Problem solving

Project management

Stakeholder management

Communication

Cross-cultural collaboration

Education

Bachelor's degree in business/IT/finance

Tools

SAP ECC/SAP S/4HANA

EDI/EDICOM

SAP DRC

Job description

Skills and Responsabilities:

E-Invoicing Deployment Support

• Support local e-Invoicing implementations for each market
• Coordinate gathering and documentation of business requirements
• Ensure a standardized approach of e-Invoicing processes across all markets
• Work closely with Tax and Compliance teams to ensure local regulatory requirements are understood and reflected in project scope
• Partner with Technology team to translate legal & business requirements into solution design
• Coordinate market readiness activities (UATs, communications, engagements with functional and local business stakeholders())
• Track risks, decisions, issues and actions, escalating critical blockers when required.
• Support deployment activities
• Closely monitor the OTC requirements with the Master Data team to ensure a smooth Go-Live
• Ensure a knowledge transfer of the new processes to the different OTC-teams involved in the full E2E process

Testing & Validation

• Support definition and execution of System integration test (SIT) and User Acceptance Testing (UAT) with key users
• Validate invoice generation and transmission scenarios.
• Coordinate defect tracking and resolution with business and project team
• Support cutover and hypercare activities during go-live periods.

Operational Support

• Monitor e-Invoicing transaction performance.
• Investigate failed transmissions and exceptions.
• Coordinate issue resolution with Technology, Tax and Commercials and BES (Bacardi Enterprise Services) teams
• Maintain process documentation and training materials

Stakeholder Management

• Act as primary OTC point of contact for assigned markets (Wave 1 markets: France- on going support, Wave 2 markets: Germany, Spain, and France, UAE, Norway)
• Coordinate with Customer Service teams, Tax, Master Data, Technology and commercial teams
• Establishing clear ownership and decision making across project streams
• Provide support for governance forums with status reporting and issues and bottlenecks escalation
• Capture lessons learned and drive standardization across markets.
• Prepare Steering Committee materials, including executive status, milestones, risks, budget/resource considerations, decisions required and escalation points.

Key Competences

Technical & Functional

• Strong understanding of OTC E2E-processes:
• Order Management
• Billing & Invoicing
• Customer Master Data
• EDI / Electronic Document Exchange
• Invoice-to-Cash processes
• Hands-on experience with SAP ECC and/or SAP S/4HANA.
• Knowledge of e-Invoicing platforms and transmission models (EDICOM & SAP DRC).
• Process documentation and testing expertise.

Professional Skills

• Strong problem-solving capability.
• Strong project management / PMO capability.
• Effective communication and stakeholder management.
• Ability to work across cultures and regions.
• Good communication and presentation skills

Qualifications & Experience

Education

• Bachelor's degree in business, Supply Chain, Finance, IT, or related field.

Experience

• 5+ years of Customer Service, OTC or SAP OTC experience.
• Experience supporting invoicing, EDI, billing, or compliance-related processes
• Experience participating in system implementation projects
• Exposure to multi-country operations preferred
• EDI / Electronic Document Exchange
• Invoice-to-Cash processes
• Hands-on experience with SAP ECC and/or SAP S/4HANA.
• Knowledge of e-Invoicing platforms and transmission models (EDICOM & SAP DRC).
• Process documentation and testing expertise.

Professional Skills

• Strong problem-solving capability.
• Strong project management / PMO capability.
• Effective communication and stakeholder management.
• Ability to work across cultures and regions.
• Good communication and presentation skills

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

Belonging: You have a strong capacity to create a culture of 'Belonging', where people feel appreciated for who they are, what they do, and who they can become

Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others

People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance

Results Agility : You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.

Mental Agility : You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you're presented with

Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and a