Senior Billing Specialist

Themis Solutions Spain, S.L.U.; Barcelona; Hybrid; EUR 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Medical & dental coverage

Hybrid work environment in Barcelona

23 days PTO + holidays

Pet-friendly office

Professional development

Job summary

Clio is seeking a Billing Lead to own end-to-end invoicing, collections, and tax compliance across its subsidiaries in Barcelona. You will ensure accurate data in NetSuite, drive process improvements, and collaborate with cross-functional teams to meet month-end deadlines.

The role requires 5+ years in billing or finance ops, NetSuite experience, and strong English skills. Clio offers a hybrid Barcelona work model, competitive salary, and comprehensive benefits.

Qualifications

• Bachelor’s degree in business/finance or related field.
• 5+ years in billing, accounts receivable or finance ops.
• NetSuite experience preferred; knowledge of Spanish VAT, SII and e-invoicing.
• Experience with SaaS systems and payment reconciliation.

Responsibilities

• Own the billing cycle end to end for multiple entities.
• Review orders and set criteria for special cases.
• Record and verify data in NetSuite to keep accuracy.
• Resolve complex billing issues and act as escalation point.
• Design and reconcile SEPA direct debit batches and card payments.
• Submit VAT records to SII within deadlines; ensure tax compliance.
• Close month-end with correct invoicing across ARR.

Skills

Attention to detail

Independent worker

Process improvement

Problem solving

Communication skills

AI in finance

Excel proficiency

Education

Bachelor’s degree in Business Administration, Accounting, Finance or related

Tools

NetSuite

e-invoicing systems

SaaS payment tools

Job description

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary

Role purpose Own the company’s billing process end to end, across the group’s subsidiaries: order approval, invoicing, collections (SEPA direct debits and credit card), and tax compliance through submissions to the SII (Spain’s real-time VAT reporting system). The role ensures accuracy, regulatory compliance and on-time delivery. It is the escalation point for complex billing issues and leads continuous improvement and automation of the process, working with other departments to keep the whole cycle consistent.

Key responsibilities

Billing process ownership

• Own the billing cycle for multiple legal entities, making sure invoices are accurate and issued on time.
• Review and approve orders according to internal procedures, and set the review criteria for special cases.
• Record, update and verify data in the ERP system (NetSuite) to keep it accurate and complete.
• Resolve complex billing issues and act as the escalation point for the rest of the team.

Collections and direct debit batches

• Design, run and reconcile SEPA direct debit batches, including mandate management, sending files to the bank and handling returned debits.
• Manage credit card payments and their reconciliation.
• Work with the Collections team on outstanding payments and returned debits.

Tax and regulatory compliance

• Submit records to the SII within the 4-day deadline, with ongoing reconciliation throughout the period.
• Apply VAT and e-invoicing regulations correctly when issuing invoices.
• Support internal and external audits, as well as requests from tax authorities.

Month-end close and cross-functional coordination

• Make sure all of the month’s invoices are issued and recorded in NetSuite before close.
• Check that all ARR and its related invoices are booked to the correct period.
• Reconcile and validate our records against external records, such as VAT filings and subsidiary records.
• Work with Customer Support to resolve billing tickets.
• Work with the Sales and/or Revenue Operations teams to confirm the commercial terms, pricing and agreements that apply to billing.
• Handle questions and discrepancies from internal and external clients and resolve them quickly.

Continuous improvement and automation

• Find the root causes of recurring issues and lead process improvements and automation in NetSuite.
• Review internal billing reports, validating the data and the completed processes.
• Document procedures and internal controls.
• Identify and adopt AI tools that automate repetitive billing tasks and make the process more efficient.

Mentoring and team development

• Train and support junior team members, sharing knowledge and best practices.
• Propose and maintain process documentation to make onboarding easier for new team members.

Requirements

• Education Bachelor’s degree in Business Administration, Accounting, Finance or a related field.
• Experience 5+ years of experience in billing, accounts receivable or finance operations.
• NetSuite experience preferred.
• Knowledge of Spanish VAT, SII and e-invoicing regulations.
• Experience with SaaS systems and payment reconciliation tools.
• Advanced English (C1), spoken and written.

Technical and personal skills

• Strong attention to detail and accuracy.
• Works independently and takes ownership of the process.
• Able to organize and prioritize several tasks at once, especially during month-end close.
• Problem-solving and continuous-improvement mindset.
• Good communication skills, with the ability to influence and align different departments.
• Enjoys sharing knowledge and supporting colleagues.
• Interest in and comfort with AI tools for finance processes, as well as Excel and office software.

What you will find here:

• Competitive, equitable salary.
• Top-tier medical and dental coverage at preferred employee pricing for you and your family, with access from Day 1.
• Clio offers a flexible hybrid work environment with intentional in-person gatherings to build connection.
• 23 Days Paid Time Off + Company Observed Holidays including short Fridays as well as a summer schedule for work-life balance.
• Professional development and growth options
• Pet friendly workspace in our Barcelona office
• Company events and social-impact programs that reinforce our shared values, community, and culture.
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Please note salary bands may differ based on location and local currency. Additionally, benefits may differ depending on the employee's location.

DIBE & Accessibility

Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply. Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at clio.com/careers

We're a Human and High Performing AI company, meaning we use artificial intelligence to improve all of our operations. In recruitment, AI helps us streamline the process for greater efficiency. However, we've built our systems to ensure that a human always reviews AI-generated output, and we never make automated hiring decisions.

Disclaimer: We only communicate with candidates through official @clio.com email addresses.

About Clio

Clio is on a mission to transform the legal experience for all. Clio is the global leader in legal AI, building the platform that powers the future of legal work. With the scale, data, and ambition to redefine how the legal industry operates, we are advancing a comprehensive strategy that spans the full lifecycle of legal work—from knowledge and insight to execution and outcomes. At the center of this vision is the Intelligent Legal Work Platform, the legal industry’s first System of Action. By combining Clio’s core product suite with Clio Work and AI-native capabilities, the platform turns information into insight and insight into action. As we expand into the enterprise, Clio for Enterprise extends this foundation to support the complexity, scale, and operational rigor of global organizations through solutions like Clio Operate and Vincent by Clio. Backed by industry-leading data and intelligence, Clio is building the infrastructure that enables legal teams to operate with greater speed, confidence, and impact. Clio’s leadership and momentum have been recognized globally. In 2022, we achieved Centaur status, a milestone reached by fewer than 200 private SaaS companies worldwide. We are a proud honoree of the Forbes Cloud 100 and Fortune’s Future 50, have been named Innovator of the Year, and are a Platinum Club member of Canada’s Best Managed Companies. We are consistently recognized as one of Canada’s Top 100 Employers and a Top Employer for Young People, with our international offices also earning placements on Great Place to Work’s Best Workplaces lists. Headquartered in Vancouver, Canada, Clio has grown to more than 2,000 employees across offices in Toronto, Calgary, Dublin, Manchester, Sydney, Barcelona, and Bogotá—bringing together diverse perspectives to solve one of the world’s most complex and impactful professional challenges. Join Clio and help define the future of legal work through AI. Learn more at clio.com/careers.