Payroll and Benefits Specialist

Clio; Barcelona; Hybrid; EUR 70,000 - 100,000; Full time

Benefits offered by this job

Pet friendly office

Hybrid work environment

23 days PTO

Professional development

Job summary

Clio, the global leader in legal AI technology, is seeking a Payroll & HRIS professional to manage international payroll processes and compliance from our Barcelona office. You will oversee Workday payroll, benefits reconciliation, month-end reporting, and year-end tax forms, ensuring accurate, timely compensation for a diverse workforce.

Join a hybrid work environment in Barcelona, contribute to scalable payroll operations, and partner with cross-functional teams to maintain data integrity and

Qualifications

• Experience handling payroll across international pay cycles and jurisdictions.
• Proficient in Workday and HRIS administration.
• Strong knowledge of payroll compliance and audits.

Responsibilities

• Prepare and process payroll across various international pay cycles in a timely and accurate manner.
• Reconcile payroll and benefits and post journal entries and purchase orders.
• Prepare month-end and ad-hoc reporting as required.
• Manage statutory payroll reporting and remittances per local regulations.
• Lead year-end reconciliations and tax forms; support audits.
• Maintain Workday-based payroll processes and employee data accuracy.
• Assist with employee lifecycle events and document issuance.

Skills

Attention to detail

Team leadership

Training & onboarding

Payroll knowledge

Communication

Tools

Workday Payroll

Job description

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary

Core Responsibilities & Compensation

• Prepare and process payroll across various international pay cycles (e.g., semi-monthly, monthly) in a timely and accurate manner.
• Reconcile payroll and benefits, managing the flow of information to the general ledger to ensure costs are allocated to the correct account and cost centre through Journal Entries and Purchase Orders.
• Prepare month-end and ad-hoc reporting as required.

Compliance & Reporting

• Manage the preparation and submission of all statutory payroll reporting and remittances in accordance with local, regional, and national government regulations (e.g., payroll taxes, social security, workers' compensation).
• Lead year-end reconciliations and the preparation of all legally required tax forms and annual income statements for employees and government agencies.
• Prepare all necessary documentation for annual financial audits and other ad-hoc external payroll and tax audits.
• Study existing and new international legislation to enforce adherence to requirements and advise management on necessary actions.

Systems, Administration & Employee Support

• Manage and maintain the payroll and HRIS system (Workday), making recommendations to improve the scalability and efficiency of internal processes.
• Administer and support all international employee benefit plans through Workday.
• Oversee company payroll and benefits inboxes and communication channels, responding to internal and external inquiries as the subject matter expert.
• Coordinate and process all information for the employee lifecycle, including new hires, resignations, and terminations (i.e., final pay calculations, letters, and issuance of required separation documents).
• Draft employee agreements and internal adjustment letters as needed.
• Create and maintain comprehensive operating manuals for all payroll, benefit, and insurance processes.
• Maintain a secure and confidential filing system for all payroll documentation and employee files in compliance with global data privacy regulations.

Team Leadership & Expertise

• Act as the first escalation for complex payroll questions, with the tools and ability to research answers for employees.
• Take responsibility for the training and oversight of new hires.
• Ensure close attention to detail in your own work and in the work of others that you review.

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive, equitable salary.
• Top-tier medical and dental coverage at preferred employee pricing for you and your family, with access from Day 1.
• Clio offers a flexible hybrid work environment with intentional in-person gatherings to build connection.
• 23 Days Paid Time Off + Company Observed Holidays including short Fridays as well as a summer schedule for work-life balance.
• Professional development and growth options
• Pet friendly workspace in our Barcelona office
• Company events and social-impact programs that reinforce our shared values, community, and culture.
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Please note salary bands may differ based on location and local currency. Additionally, benefits may differ depending on the employee's location.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at clio.com/careers

We're a Human and High Performing AI company, meaning we use artificial intelligence to improve all of our operations. In recruitment, AI helps us streamline the process for greater efficiency. However, we've built our systems to ensure that a human always reviews AI-generated output, and we never make automated hiring decisions.

Disclaimer: We only communicate with candidates through official @clio.com email addresses.