Senior Administrative Business Partner

Roche Holding AG; Madrid; On-site; EUR 55,000 - 75,000; Full time

Job summary

Roche recrute un Senior Administrative Business Partner à Madrid pour coordonner des fonctions administratives complexes et des calendriers métier de haut niveau, tout en agissant comme partenaire opérationnel auprès des équipes Patient Safety & Medical Affairs.

Le candidat gère l’agenda exécutif, suit les actions et soutient les communications internes et les initiatives transverses. Ambition et discrétion requises sur des dossiers sensibles.

Qualifications

• Expérience avérée dans la gestion d'agendas complexes et planifications multi-projets.
• Gestion de réunions du leadership, ordre du jour et suivi des actions.
• Interaction avec cadres et partenaires internes/externes à l’échelle globale.

Responsibilities

• Gérer des fonctions administratives complexes, incluant la planification et l’organisation d’événements.
• Établir le rythme opérationnel de l’équipe et piloter les réunions de leadership.
• Conduire les agendas, pré-lectures et documents de briefing.
• Améliorer les processus administratifs et les workflows de l’équipe.
• Assurer le soutien logistique des voyages et événements à grande échelle.
• Suivre les indicateurs et préparer les supports pour les rapports exécutifs.

Skills

Gestion de l'agenda

Gestion de projets

Communication avec stakeholders

Anglais courant

Tools

Microsoft Office

Outils de gestion de projet

Job description

Chez Roche, vous pouvez être vous-même et être apprécié pour les qualités uniques que vous apportez. Notre culture encourage l'expression personnelle, le dialogue ouvert et les connexions authentiques, où vous êtes valorisé, accepté et respecté pour ce que vous êtes, vous permettant de prospérer tant personnellement que professionnellement. Voici comment nous visons à prévenir, arrêter et guérir les maladies et à garantir à chacun l'accès aux soins de santé aujourd'hui et pour les générations à venir. Rejoignez Roche, où chaque voix compte.

La position

The Senior Administrative Business Partner independently manages complex administrative functions, including high-level scheduling, project coordination, and event planning, while serving as an operational partner to the Patient Safety & Medical Affairs leadership team. By applying advanced financial management knowledge and proficiency in organizational tools, you will play a significant role in team strategy, proactively streamline administrative processes, and handle a wide range of problems with autonomy to contribute to operational goals.

In addition to traditional administrative stewardship, this role anchors our leadership operating model and operational drumbeat. You will curate executive agendas, drive action-item follow-ups, support internal team communications and engagement and coordinate cross-functional initiatives across Patient Safety and Medical Affairs

Description of the area

Job Responsibilities

• Scope / (Content Leadership)
  • Manages independently complex administrative functions, including high-level scheduling, event planning and project coordination.
  • Establishes and manages the leadership team’s operational drumbeat and rhythm of business, including weekly leadership meetings, functional reviews and governance cadences.
  • Curates leadership agendas with the department lead, ensures pre-reads and briefing materials are distributed ahead of time and drives post-meeting action-item accountability across workstreams.
  • Provides structured input on improving administrative processes, team workflows and overall organizational efficiency, improving administrative processes and workflows.
    
• Accountability/Problem Solving
  • Independently handles a wide range of operational problems and offers solutions to optimize efficiency.
  • Takes ownership of departmental projects and operational initiatives, seeing them through to completion with minimal supervision.
    
• Stakeholder Management
  • Interacts with both internal and external stakeholders, including senior management, global counterparts, and key partners, managing relationships to ensure smooth communication and workflow.
  • Supports internal team communications and engagement initiatives, including coordinating all-hands meetings, town halls, departmental updates, and offsites.
  • Designs agendas and coordinates logistics for workshops and team-building sessions to foster cross-functional collaboration across Medical Affairs and Safety functions.
    
• Impact/Strategy
  • Plays a significant role in team strategy by streamlining administrative processes and contributing to departmental operational goals.
  • Proactively tracks progress against team milestones and deliverables, helping prepare presentation materials, slide decks and executive readouts.
  • Identifies continuous improvement opportunities within administrative and business workflows to elevate leadership team productivity
    
• Complexity/ (Product Size)
  • Manages complex executive schedules and coordinates comprehensive administrative support for larger teams and multiple concurrent projects.
  • Organizes complex domestic and international travel arrangements, high-profile visitor logistics and large-scale team events with significant attention to detail.
  • Handles higher-complexity, confidential operational tasks with complete discretion and professional judgment.
    
• Business/Technical ability
  • Displays advanced knowledge of financial management processes, managing purchase order creation, invoice processing and accruals with minimal guidance.
  • Applies a strong understanding of organizational tools, systems and operating procedures.
  • Utilizes advanced proficiency in technical software and office management tools, including project management and collaboration platforms, to keep the department synchronized.

Qualifications

Education / Experience

• Proven experience independently managing complex administrative functions, including high-level scheduling, event planning and project coordination.
• Demonstrated experience supporting leadership operational cadences, including agenda curation, meeting governance and action tracking.
• Experience interacting with and managing relationships across both internal and external stakeholders, including senior management and key partners.
• Track record of taking ownership of projects or initiatives and seeing them through to completion with minimal supervision.
• Fluent English speaker with proven experience working in international and multilingual teams.
  

Technical Skills

• Advanced knowledge of financial management processes, including managing purchase order creation, invoice processing and accruals.
• Advanced proficiency in technical software and office management tools, with hands-on experience using project management and collaboration platforms.
• Strong understanding of organizational tools, systems and corporate procedures.

Additional Qualifications

• Strong problem-solving skills with the ability to independently handle a range of operational issues and offer solutions that optimize efficiency.
• Significant attention to detail for managing complex schedules, financial tracking and coordinating support for larger teams or multiple projects.
• Proactive mindset for identifying areas to streamline administrative processes, enhance internal engagement and maintain the team's operational momentum.

Qui nous sommes

Un avenir plus sain nous pousse à innover. Ensemble, plus de 100 000 employés à travers le monde sont dédiés à faire progresser la science et à garantir à chacun l'accès aux soins de santé aujourd'hui et pour les générations à venir. Nos efforts aboutissent à plus de 26 millions de personnes traitées avec nos médicaments et plus de 30 milliards de tests réalisés avec nos produits de Diagnostique. Nous nous encourageons mutuellement à explorer de nouvelles possibilités, à favoriser la créativité et à conserver nos grandes ambitions, afin de fournir des solutions de santé qui changent des vies et ont un impact mondial.

Construisons ensemble un avenir plus sain.

Roche est un employeur offrant l'équité en matière d'emploi.