Scientific Project Manager

Vall d'Hebron Institut de Recerca; Barcelona; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Flexible working hours

23 days of annual leave + 9 personal/“

Job summary

Vall d'Hebron Research Institute (VHIR) is seeking an enthusiastic Scientific Project Manager to coordinate the PHOENIX project and contribute to the development of related competitive research proposals. The role offers close collaboration with researchers and various research support units to strengthen VHIR's leadership in biomedical research.

The candidate should have a university degree in biomedical sciences, strong English skills, and experience in research management with Horizon Europe

Qualifications

• Bachelor's level or higher in biomedical sciences with professional working proficiency in English (C1).
• PhD in biomedical sciences is desirable.
• Catalan and/or Spanish fluency is desirable.
• Experience in research management including project implementation, coordination and proposal development, especially Horizon Europe.
• Strong organisational skills, attention to detail, and ability to meet tight deadlines.
• Excellent teamwork and communication skills.

Responsibilities

• Coordinate PHOENIX project activities ensuring milestones and high-quality results.
• Support strategic assessment of funding opportunities and follow-up calls.
• Contribute to collaborative research proposals, including writing and reviews.
• Attend events and networking activities to establish new collaborations.
• Collaborate with the Project Coordination Office and Pre-Award team to support unit operations.

Skills

Fluency in English

Organizational skills

Teamwork

Communication skills

Self-motivated

Education

University degree in biomedical sciences

PhD in biomedical sciences

Tools

AI tools

Job description

The Vall d'Hebron Research Institute (VHIR) is a public-sector institution based in Barcelona (Spain), dedicated to promoting and developing innovative biomedical research at Vall d'Hebron University Hospital. VHIR is committed to finding solutions to the health challenges faced by society and contributing to scientific, educational, social and economic development within its field of activity.

The Competitive Research Directorate supports the scientific community at Vall d'Hebron throughout the entire lifecycle of competitive research projects. The Directorate encourages and supports researchers in securing competitive research funding by identifying funding opportunities, contributing to the development of high-quality proposals and ensuring the successful implementation of funded projects.

Within the Pre-Award Unit, the Project Coordination team manages and coordinates ongoing collaborative projects and provides guidance and expertise in the establishment of new international consortia.

We are currently looking for an enthusiastic candidate to join the Project Coordination team within the Pre-Award Unit as a Scientific Project Manager. In this role, you will be responsible for coordinating the activities of the PHOENIX project (https://phoenix-project.eu/) and may also contribute to the development and coordination of related international competitive research proposals.

This position offers an excellent opportunity to work closely with researchers and different research support units, while playing a key role in strengthening VHIR's leadership in biomedical research.

Main responsibilities and duties:

• Manage and implement the PHOENIX project (GA101289276), ensuring that key milestones are achieved, high-quality results are delivered and effective coordination is maintained among all participating stakeholders, both within VHIR and in collaboration with the project coordinator.
• Contribute to the strategic assessment of funding opportunities and project ideas, supporting the identification of follow-up funding opportunities and relevant competitive calls.
• Contribute to collaborative research proposals led by VHIR researchers, including proposal writing and reviewing.
• Attend events and networking activities related to the PHOENIX project, with a view to establishing new collaborations and professional contacts.
• Work closely with the Project Coordination Office and the Pre-Award team, contributing to the overall functioning of the Unit.

Education and qualifications:

Required:

• University degree in biomedical sciences or a related discipline.
• Fluency in English (professional working proficiency) and excellent written English skills (C1 level or equivalent).

Desirable:

• PhD in biomedical sciences or a related discipline.
• Fluency in Catalan and/or Spanish.

Experience and knowledge:

Required:

• Experience in research management, including project implementation and coordination, proposal preparation and/or the management of competitively funded research projects, particularly those funded under Horizon Europe.
• Excellent organisational skills, strong attention to detail and the ability to work to tight deadlines.
• A self-motivated, creative and proactive approach, with a strong focus on results.
• Excellent teamwork, interpersonal, written and verbal communication skills.

Desirable:

• Experience in the coordination and implementation of European collaborative projects (Horizon Europe or similar programmes).
• Thorough knowledge of European funding programmes, particularly Horizon Europe.
• Knowledge of other EU, national and international funding programmes (e.g. EU4Health, DIGITAL, NIH, etc.).
• Previous experience in a health or biomedical research environment.
• Knowledge of AI tools and their application to pre-award activities, proposal development and project management.
• Experience in addressing Responsible Research and Innovation (RRI) aspects and/or other cross‑cutting issues relevant to Horizon Europe projects.
• A track record of successful consortium management and/or grant applications (as a researcher or research manager).
• Previous international work experience.

Labour conditions:

• Working hours: Full-time (37.5 hours per week).
• Starting date: As soon as possible.
• Gross annual salary: Remuneration will be determined by experience, skills and responsibilities and aligned with the Collective Agreement pay scale.
• Contract type: Open-ended contract linked to the project.

What can we offer?

• Incorporation into the Vall d'Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d'Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).
• A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.
• Continuous learning and career development pathways.
• Flexible working hours.
• 23 days of annual leave plus 9 personal days.
• Flexible remuneration programme, including meal vouchers, health insurance, transport and more.
• Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.
• Healthy offering- "Feel Good, Feel VHIR": VHIR's wellbeing programme offers a variety of activities to help staff thrive-physically, mentally, and socially. Through four pillars-Feel Well, Feel Connected, Feel Empowered, Feel Welcomed- it fosters health, growth, and community.
• International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.

Deadline to apply: 18-11-2026

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.

Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.

Checks: Education, references, and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organisation, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.

Information on Personal Data Protection: Data Controller: Fundació Hospital Universitari Vall d'Hebron Institut de Recerca -VHIR-. Purpose: Personnel selection. Legal Basis: Your consent. Data retention period: One year. If you are selected, as long as the employment relationship is in force and legal responsibilities may arise. Data sharing: Does not occur, except for communications necessary to fulfill the purpose and those required by law to public and private bodies. Rights: You can access, rectify, delete, object to, and limit the processing of data, as well as request data portability where applicable, by contacting [e-mail]. More information can be found here: https://vhir.vallhebron.com/en/personal-data-protection. Data Protection Authority: APDCAT