Regulatory Data and Documentation Specialist

Jobtailor; Barcelona; Presencial; EUR 27.000 - 38.000; Jornada completa

Descripción de la vacante

Jobtailor in Barcelona seeks a Regulatory Data Assistant to support documentation management and data maintenance across regulatory systems. You will collect, verify, and organize regulatory and technical files from suppliers and manufacturers.

The role requires strong organization, attention to detail, and fluency in Spanish and English. You will ensure traceability, update internal databases, and contribute to audit readiness through structured documentation.

Formación

• Degree or vocational training in Administration, Data Management, or a related field.
• First exposure to Regulatory Affairs or Compliance is a plus.
• Strong organizational skills and meticulous attention to detail.
• Ability to handle large volumes of data with precision.
• Proficient in Excel and regulatory data systems.
• Excellent communication to collaborate with internal teams and suppliers.

Responsabilidades

• Manage and maintain regulatory documents with version control and lifecycle tracking.
• Collect regulatory and technical documentation from suppliers and manufacturers.
• Ensure documents are complete, consistent, and aligned with internal requirements.
• Classify, archive, and maintain documents in internal systems.
• Perform data quality checks to identify gaps, inconsistencies, or duplicates.
• Support system updates and data clean‑up activities to improve data quality.
• Assist audits by ensuring documentation is complete and retrievable.

Conocimientos

Organizational skills

Attention to detail

Data management

Data entry accuracy

Communication skills

Spanish and English fluency

Educación

Bachelor's degree or vocational training in Administration/Data Management

Herramientas

Excel

Regulatory databases

Descripción del empleo

Responsibilities

• Support Regulatory Affairs operations with a strong focus on documentation management and regulatory data maintenance
• Request and collect regulatory and technical documentation from suppliers and third‑party manufacturers
• Verify that documentation is complete, consistent, and aligned with internal requirements
• Classify, archive, and maintain documents in internal systems following established procedures
• Ensure traceability, version control, and proper documentation lifecycle management
• Act as a point of coordination with internal stakeholders to follow up on missing or incomplete documentation
• Enter, update, and maintain data in internal regulatory databases and systems
• Ensure data accuracy, consistency, and integrity across platforms
• Perform regular data quality checks to identify gaps, inconsistencies, or duplications
• Support system updates, data clean‑up activities, and continuous improvement of data quality
• Contribute to audit readiness by ensuring documentation is complete, structured, and easily retrievable

Requirements

• Degree or vocational training in Administration, Data Management, or similar
• A first exposure to Regulatory Affairs or Compliance is a plus
• Strong organizational skills and exceptional attention to detail
• Ability to manage large volumes of data and documentation with precision
• Comfortable working with Excel and digital tools/databases
• Ability to follow structured processes and ensure data traceability and consistency
• Good communication skills to interact with internal teams and external partners
• Fluent in Spanish and English