Receptionist (Temp contract)

JLL; Madrid; Presencial; EUR 10.000 - 30.000; A tiempo parcial

Descripción de la vacante

A global real estate services firm in Madrid is seeking a part-time team member to manage visitor procedures, coordinate hospitality services, and ensure fire evacuation protocols are followed. The ideal candidate excels in customer service and has experience with multi-line phone systems. This role involves daily administrative tasks and offers an opportunity for meaningful career growth.

Responsabilidades

• Manage visitor identification through Ccure system.
• Coordinate visitor escorts with employees.
• Execute fire evacuation procedures.
• Receive catering requests and manage booking.
• Answer the main site telephone number.
• Manage Ccure access control for Madrid office.
• Produce monthly access and personnel reports.
• Control subcontractor and backup daily.
• Coordinate business card requests.
• Provide utility invoice tracking.
• Manage fleet fines and personal data requests.
• Support mailroom activities.

Conocimientos

Multi-line phone systems

Customer service

Computer skills

QuickBooks

Medical office experience

Office experience

10 Key calculator

Dental office experience

Front desk

Administrative experience

Medical receptionist

Phone etiquette

Descripción del empleo

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL es una empresa comprometida con la igualdad de oportunidades entre hombres y mujeres.

We are a company is committed to equal opportunities for men and women.

Responsibilities

• Visitor procedure – manage identification through Ccure system and assign Wi‑Fi credentials to employees and visitors.
• Visitor escort coordination – contact employees for visitor escorts.
• Fire evacuation – execute the personnel evacuation program, ensuring pedestrian crossing safety and traffic control when needed.
• Hospitality services – receive catering requests at reception, coordinate with the canteen team, manage meeting room booking, update catering orders in the database and solve any incident that may arise.
• Telephone operation – answer the main site telephone number.
• Access control system – manage the Ccure access control for Madrid office, including coded identification badges and key cards for employees, contractors and visitors, and coordinate employee photo cards.
• Monthly reporting – produce CPD access and authorized personnel reports.
• FM support – daily control of subcontractor and backups, support follow‑up of KPIs implementation.
• Business card – coordinate requested business cards with approved supplier.
• Electricity & water invoicing – provide electricity and water invoice from the web site, track consumption and email PTP with invoices and PO number.
• Fleet fines management – download fines in the Miratusmultas program, request personal data from the offending driver to identify him in the program or in the corresponding organization.
• Brandstore – process employee requests to be managed with the provider in charge of the service.
• Mailroom backup – support mailroom activity when staff is receiving deliveries in the storage point.

Key Skills

• Multi‑line phone systems
• Customer service
• Computer skills
• QuickBooks
• Medical office experience
• Office experience
• 10 Key calculator
• Dental office experience
• Front desk
• Administrative experience
• Medical receptionist
• Phone etiquette

Employment Type : Part‑Time

Experience : years

Vacancy : 1

Location : On‑site Madrid ESP

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

EEO and Privacy

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >