Property Management Coordinator

Ukio; Madrid; Presencial; EUR 32.000 - 46.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Private Health Insurance with ALAN

Flexible retribution with Payflow

UKIO Anniversary gift

Team buildings and office events

Transportation card

Breakfast at the office

No dress code

International working environment

Descripción de la vacante

Ukio is seeking a Property Management Coordinator in Madrid to investigate and resolve maintenance issues across Ukio properties. You will own the end-to-end process, coordinating with landlords, insurers, and external maintenance partners, while aligning with Ukio’s acquisition, accounting and legal teams.

The role requires proven property management experience, fluency in English and Spanish, and a proactive, organized, cross-functional mindset to deliver timely resolutions in a fast-paced

Formación

• Experience in property management or a related role.
• Fluent in English and Spanish (spoken and written).
• Strong analytical and problem solving skills.
• Comfortable working with cross functional teams.
• Organized with strong follow-up processes.
• Excellent verbal and written communication, in person or via phone.
• Able to push stakeholders for fast resolutions.
• Flexible, resilient and comfortable with ambiguity.

Responsabilidades

• Manage structural issues (building, apartment appliances not owned by Ukio) from complaint to resolution.
• Negotiate and coordinate resolutions with property owners.
• Manage apartments blocked for sales.
• Handle insurance claims and refunds.
• Negotiate rent discounts and grace periods for expenses and guest compensation.
• Coordinate external handymen and property management companies for LL-related repairs.
• Visit apartments with property owners.
• Provide weekly reports on property owner related incidences.
• Hold weekly meetings with Ukio's Legal, Accounting, Supply and Guest Experience teams.

Conocimientos

Property management experience

Fluent in English and Spanish

Analytical skills

Cross-functional collaboration

Strong follow-up & organizational

Verbal & written communication

Momentum under pressure

Adaptability in startup

Descripción del empleo

About Ukio

We are one of the most promising startups of 2026 with headquarters in Spain. We were founded in Barcelona, and since then, we've expanded to include offices in Madrid, Lisbon, Berlin, and Paris. This is only the beginning as we've got our sights set on spreading to the rest of Europe and later to include other continents as well. Ukio's mission is to empower individuals to live where they want, when they want. We do this by disrupting the traditional residential real estate market, providing fully furnished and artfully designed apartments for stays starting at one month. We remove all the hassle around finding a rental with no long-term contracts, security deposits, broker fees, moving/buying furniture, etc., giving choice and flexibility to allow people to plant their roots anywhere. Backed by Europe's best Venture Capital firms, this year will be vital in our growth as we look to further build out our team, further establish ourselves in our current markets, and expand our reach into multiple new markets. We are currently ranked in the top 10 startups in Spain by Linkedin, and we have successfully raised a Series A investment round of €27 million that will help propel our growth throughout Western Europe and bring us closer to reaching our goals.

Our culture

We honor diversity, compassion, and honesty above all else in our team. We've already got a great mix of dedicated, collaborative, and results-driven people and are looking for more like minded folks to join our team. In true startup fashion, we always embrace the unknown and grant full autonomy to our team members to act as the owners of their projects and tasks. We are creators who embrace dynamic environments and take on and build up projects from scratch. Our team is composed of everyone from foodies to athletes, adventure seekers to art buffs. We know fun, and we always have a team event on our calendars, so are you ready to join us?

Role

As a Property Management Coordinator at Ukio, your primary responsibility is to investigate and address maintenance issues that arise in Ukio's properties due to structural problems within the apartment, building, or issues related to landlord appliances. You will take ownership of the process for efficiently managing and resolving these issues while balancing the interests of both Ukio and the Landlord. Your role will involve coordinating with various stakeholders, including landlords, insurance providers, external maintenance parties, Ukio´s acquisition, accounting and legal team. You will operate with a high degree of autonomy, addressing a range of challenges and opportunities to ensure the timely and effective resolution of maintenance issues.

Responsibilities

• Manage structural issues (building, apartment appliances, not owned by Ukio) from the moment we receive the complaint to its resolution
• Follow up negotiation and resolution with property owners
• Responsible to manage apartments that are blocked for sales
• Manague insurance claims and refunds
• Negotiate LL rent discounts and grace periods to cover expenses and guest compensations
• Manage external handymen and property management companies to execute LL related repairs
• Apartment visits with property owners
• Provide weekly reports on property owner related incidences
• Conduct weekly meetings with Ukio´s Legal, accounting, supply and Guest experience teams

About you

• Proven experience in property management or a related role, managing maintenance issues, landlord relationships, and coordinating with external service providers
• Professional fluency in English and Spanish (both spoken and written)
• Strong analytical and problem solving skills
• Comfortable in working with cross functional teams
• Organized, able to follow up processes and to deliver fast follow up
• Comfortable on formal verbal communication presential, written or via phone
• Able to put pressure on stakeholders for fastest resolution
• Flexible, resilient and content with ambiguity and changes.
• Comfortable performing in a start-up environment.

Ukio's life benefits

• Private Health Insurance with ALAN
• Flexible retribution with Payflow
• UKIO Anniversary gift
• Team buildings and office events
• Transportation card (transportation coverage for role that have traveling needed for their work tasks according to the internal policy)
• Breakfast at the office, fruits, nutrition bars, free coffee/tea and popcorn!
• An amazing internal culture and no dress code!
• International working environment with many different nationalities!

Ukio's culture promotes and values each individual's contribution. Diversity and inclusion, it's a big topic for us, as such we encourage applications from individuals of all backgrounds, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Sky's the limit for us. We're here to revolutionize your life. Be part of this revolution

For more information about Ukio, visit us at www.ukio.com and to keep up to date with UKIO's news, follow us on LinkedIn and Instagram!