Project Coordinator

Avania; España; A distancia; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A global clinical research organization in Spain is seeking a Project Coordinator to support the delivery of clinical research projects. This entry-level role focuses on organization and communication, providing a pathway to growth within project management. Ideal candidates will demonstrate a strong interest in clinical research, excellent communication skills, and the ability to learn new tools like Smartsheet and NetSuite. Join us for competitive compensation and supportive training opportunities.

Servicios

Flexible work arrangements

Structured training and mentoring

Formación

• Interest in learning project management terminology and processes.
• Comfort with administrative tasks and coordination.
• Ability to learn new systems quickly.

Responsabilidades

• Support project managers in day‑to‑day study execution.
• Maintain meeting documentation and follow up on actions.
• Liaise with cross‑functional teams for smooth study delivery.

Conocimientos

Strong interest in clinical research

Excellent communication skills

High attention to detail

Proactive mindset

Good organizational skills

Educación

Educational background in a scientific, healthcare, or business field

Herramientas

Smartsheet

NetSuite

Descripción del empleo

Avania are hiring -Project Coordinator

About the role

As a Project Coordinator at Avania, you will play a key role in supporting the successful delivery of clinical research projects while developing the foundations for a future career in project management. You will work closely with Project Managers to support day‑to‑day study activities, with a strong focus on organization, communication, and cross‑functional collaboration. The Project Coordinator role is an entry point into clinical research, suitable for individuals with strong drive, attention to detail, and willingness to learn, whether or not you have prior industry experience. You will work with tools such as Smartsheet for project timelines, NetSuite for basic financial reporting, and Trial Master File systems to help maintain essential study documentation, while being trained on clinical terminology and processes. This position offers a unique opportunity to grow within Avania by gaining hands‑on experience across departments in a supportive, training‑focused environment, building a clear path toward roles such as Associate Project Manager.

What you'll be doing

• Support project managers in day‑to‑day study execution, acting as a key administrative and coordination point for assigned projects
• Prepare, attend, and document project meetings, including taking clear and accurate meeting minutes and tracking follow‑up actions
• Maintain study documentation in the Trial Master File, ensuring required documents are collected, organized, and kept up to date
• Work within NetSuite to run standard project and financial reports, helping project managers with basic data review and summarizing key findings
• Use Smartsheet to help maintain Gantt chart timelines and other project tracking tools, updating tasks, dates, and statuses as directed
• Liaise with cross‑functional teams such as Data Management, Safety, and Clinical Operations on behalf of project management to support smooth study delivery
• Communicate effectively with internal stakeholders at different levels, adapting your style to ensure information is clear, timely, and action‑oriented
• Demonstrate growing proficiency with project management and productivity tools, learning systems like NetSuite and Smartsheet and using standard MS Office applications in daily work
• Contribute positively to a collaborative project management team by being proactive, organized, eager to learn, and open to taking on new responsibilities over time

What we're looking for

• Strong interest in clinical research and project management, with the motivation to grow toward an Associate Project Manager role over time.
• Excellent communication and interpersonal skills, with the ability to interact professionally with project managers, cross‑functional teams, and external stakeholders.
• High attention to detail and strong organizational skills to manage meeting minutes, study documentation, timelines, and follow‑up actions accurately.
• Comfort with administrative and coordination tasks, including maintaining Trial Master File documentation, supporting financial reporting activities in systems like NetSuite, and updating project plans in tools such as Smartsheet.
• Tech‑savvy and quick to learn new systems and tools, with general proficiency in standard office software (e.g., email, spreadsheets, word processing) and an interest in learning project management platforms.
• Proactive, curious mindset with a desire to learn clinical research terminology, processes, and best practices, and to continually take on new responsibilities.
• Ability to work effectively in a remote or office‑based setting, collaborating with colleagues across multiple countries and time zones.
• Reliable team player who thrives in a supportive, close‑knit environment and contributes positively to team culture, even when working virtually.
• Strong time‑management skills with the ability to prioritize tasks, manage multiple assignments, and meet deadlines in a dynamic, growing organization.
• Prior experience in clinical research or a related field is a plus but not required; candidates from diverse educational and professional backgrounds are encouraged to apply if they can demonstrate the core skills and motivation described above.

What you'll need

• Strong interest in clinical research and project management, with the motivation to learn and grow toward an Associate Project Manager role over time.
• Solid organizational skills with strong attention to detail, able to handle administrative project tasks such as tracking documentation, following up on action items, and supporting project timelines.
• Good communication skills, both written and verbal, with the ability to interact professionally with project managers, cross‑functional teams, and external stakeholders.
• Comfortable working with technology and willing to learn new systems and tools, including Trial Master File systems, financial / reporting tools such as NetSuite, and project management platforms like Smartsheet.
• Ability to prioritize and manage multiple tasks simultaneously, maintaining accuracy in a fast‑paced, dynamic project environment.
• Proactive, problem‑solving mindset with a willingness to take initiative, ask questions, and continuously build knowledge of clinical research terminology and processes.
• Flexibility to work effectively in a remote or office‑based setting, depending on location, while staying closely connected with the wider project management team.
• Educational background in a scientific, healthcare, business, or related field is beneficial, but candidates with other degrees or relevant transferable skills will also be considered.
• Openness to structured training, feedback, and mentoring, using the role as a development pathway within project management.
• Collaborative team player who enjoys contributing to a supportive, close‑knit environment and is eager to build a long‑term career within Avania.

What we offer

We offer a dynamic and supportive work environment within a growing global project management team focused on impactful clinical research projects. You will have the opportunity to collaborate closely with cross‑functional teams, including clinical operations, data management, safety, and finance, enhancing your professional development as you build a strong foundation in project management. Our flexible work arrangements include fully remote options across our European locations, with a preference for candidates based in Spain or the Netherlands, and the possibility of working near an Avania office where available to benefit from onsite support and mentoring. We provide a clear and structured interview process, competitive compensation, and a defined development path from Project Coordinator to Associate Project Manager and beyond. Join us to contribute to meaningful studies, gain hands‑on experience with industry‑standard tools, and grow your career in a company committed to developing new talent in clinical research.

We look forward to receiving your application!

When you need to advance your career, it takes Avania!

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