Project Administrator-En

CAE Defence & Security – Indo-Pacific; Madrid; Híbrido; EUR 32.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Pension plan

Employee stock purchase plan

Career development opportunities

Descripción de la vacante

CAE Defence & Security – Indo-Pacific is seeking a Project Administrator to join our Mirabel team. You will support contract administration and financial activities, collaborating with project managers to ensure accurate budgeting, billing and reporting.

The role requires 2+ years of related experience, a DEC in accounting or administration, and advanced Excel and MS Office skills. Fluency in French and English is essential, with hybrid work arrangements available.

Formación

• 2+ years of experience in project administration, finance or related field.
• Proficient in Microsoft Excel; strong MS Office skills.
• Strong attention to detail and organizational abilities.
• Excellent communication and teamwork; autonomous problem solving.
• Bilingual French and English (oral and written).

Responsabilidades

• Support contract administration and financial activities to enhance program performance.
• Collaborate with Project Managers to support budgeting, billing and financial tracking.
• Prepare proformas, budgets and monthly financial reporting.
• Manage billing processes including credit notes and expense validation.
• Create, track and maintain purchase orders.

Conocimientos

MS Excel

MS Office

Bilingual FR/EN

Multitasking

Educación

College diploma (DEC) in Accounting/Administration

Herramientas

Oracle R12

Descripción del empleo

Description We are seeking a dynamic and detail-oriented Project Administrator to join our team in Mirabel.

In this role, you will play a key part in supporting contract and financial activities, directly contributing to the performance and success of our programs.

Duties & Responsibilities

• Support contract administration and financial activities to contribute to program performance and delivery.
• Collaborate with Project Managers and cross-functional teams to support budget management, billing, and financial tracking.
• Prepare proformas, budgets, and support monthly financial reporting and updates.
• Manage billing processes, including credit notes and expense validation (e.g., travel expenses).
• Create, track, and maintain purchase orders.
• Monitor project milestones and accounts receivable to ensure timely follow-up.
• Maintain and update management tools, including the Project Index.
• Contribute to annual operating plan (AOP) development and monthly financial updates.
• Participate in proposal development and financial planning activities.
• Prepare reports, including Canadian content reporting, as required.
• Perform Oracle R12 reconciliations and support data integrity across systems.
• Manage multiple priorities effectively in a dynamic and fast-paced environment.

Minimum Qualifications

• Minimum of 2 years of relevant experience in project administration, finance, or a related field.
• College diploma (DEC) in Accounting, Administration, or a related discipline.
• Advanced proficiency in Microsoft Excel and strong working knowledge of MS Office tools.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Effective communication and teamwork skills.
• Proven ability to work autonomously and solve problems proactively.
• Bilingual in French and English (spoken and written).

Preferred Qualifications

• Experience with Oracle R12 or similar ERP systems.
• Experience in budget planning, forecasting, or financial reporting.
• Experience supporting proposal development or contract administration.
• Familiarity with project financial tracking tools or systems.

Benefits

• Company benefits plan
• Pension plan
• Employee stock purchase plan
• Career development opportunities within a global organization
• Hybrid work model
• Flexible work schedules
• Comprehensive health and wellness programs

Position Type Regular

Equal Opportunity & Accommodations CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law.

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As part of our process, we may use AI?supported tools to help review applications, with human decision?making at every step.

CAE thanks all applicants for their interest.

However, only those whose background and experience match the requirements of the role will be contacted.