Procurement & Vendor Management Specialist

Codere Online; Alcobendas; Presencial; EUR 42.000 - 62.000; Jornada completa

Descripción de la vacante

Codere Online in Madrid seeks a Procurement & Vendor Management professional to coordinate, control, and optimize the end-to-end Procure-to-Pay process, ensuring SOX, Compliance, Legal and Finance requirements are met. You will act as the central point between requesting departments, Compliance, Finance/AP, and suppliers.

The role focuses on supplier onboarding, KPI reporting, and preventing invoices from being processed without proper approvals, while maintaining agility to support operations.

Formación

• Bachelor's degree from a leading university in business, finance or related programs.
• Fluency in English and Spanish, both verbal and written.
• Strong analytical skills.
• Experienced user of Microsoft Office package.
• At least, 3 years of experience coordinating, controlling, and optimizing the end-to-end procurement and vendor management process.
• We are looking for a committed team player with a positive attitude that is eager to learn!
• Competitive remuneration
• Very positive international working environment

Responsabilidades

• Manage the procurement process from identification of the business need through supplier selection, contracting, and subsequent receipt and processing of invoices.
• Receive and review purchase requests submitted by the different departments.
• Validate that purchase requests contain all required information and approvals before initiating the procurement process.
• Determine, in accordance with the Procurement Policy, whether the purchase requires: quotation comparison, competitive bidding, additional approvals, formal contract, legal review, or information security/data protection review.
• Coordinate supplier selection in collaboration with the requesting department
• Support the negotiation of commercial terms, including pricing, payment terms, contract duration, discounts, SLAs, renewal terms, termination clauses, and other relevant conditions
• Ensure that no commercial commitments are made before all required controls and approvals are completed
• Create, modify, and deactivate suppliers in SAP
• Establish and own the supplier onboarding process while Compliance handles due diligence and risk approval
• Establish segregation of duties to avoid unilateral onboarding or bank account changes
• Coordinate with Finance/AP and business units to resolve invoices lacking proper procurement and approvals
• Establish, maintain and monitor KPIs related to Procurement and Vendor Management
• Provide regular reporting and insights to stakeholders to improve efficiency and controls

Conocimientos

Fluency in English and Spanish

Strong analytical skills

Team player

Educación

Bachelor's degree in business/finance

Herramientas

Microsoft Office

Descripción del empleo

Codere Online is a Nasdaq listed company since December 1, 2021 through a SPAC merger and majority-owned by Codere Group. The Company offers sports betting and online casino in Europe (Spain) and Latin America (Mexico, Colombia, Argentina and Panama). Codere Online is the official betting partner of Real Madrid in Latin America and Monterrey Rayados in Mexico.

1. Position Purpose

The position will be responsible for coordinating, controlling, and optimizing the end-to-end procurement and vendor management process, ensuring that the acquisition of goods and services is carried out efficiently, transparently, and in accordance with internal policies, SOX controls, and Compliance, Legal, and Finance requirements.

The role will act as the central coordination point between requesting departments, Compliance, Legal, Finance/AP, and suppliers, preventing commercial commitments, purchase orders, or supplier invoices from being processed before the required controls and approvals have been completed.

The primary objective will be to establish and maintain a controlled Procure-to-Pay (P2P) process, while ensuring that the process remains sufficiently agile to meet the operational needs of the business.

2. Key Responsibilities

• Manage the procurement process from identification of the business need through supplier selection, contracting, and subsequent receipt and processing of invoices.
• Receive and review purchase requests submitted by the different departments.
• Validate that purchase requests contain all required information and approvals before initiating the procurement process.
• Determine, in accordance with the Procurement Policy, whether the purchase requires:
  • Comparison of quotations;
  • A competitive bidding process;
  • Additional approvals;
  • A formal contract;
  • Legal review;
  • Information Security / Data Protection review;

• Coordinate supplier selection in collaboration with the requesting department
• Support the negotiation of commercial terms, where appropriate, including pricing, payment terms, contract duration, discounts, SLAs, renewal terms, termination clauses, and other relevant conditions
• Ensure that no commercial commitments are made with suppliers before all required controls and approvals have been completed
• Create, modify, and deactivate suppliers in SAP

One of the critical responsibilities of the position will be to act as the operational owner of the supplier onboarding process, while Compliance retains responsibility for Compliance Due Diligence and supplier risk approval.

Important:

The position should not independently approve Compliance Due Diligence or have unilateral authority to create or modify supplier bank account details. Appropriate segregation of duties (SoD) must be maintained throughout the process.

The role will be responsible for ensuring that the supplier onboarding process is properly coordinated and completed before a supplier is able to participate in the purchasing and payment process.

The position will help address one of the key current challenges: invoices being received from suppliers who have not been previously approved and onboarded.

The role will establish and enforce the following principle:

Exceptions should only be permitted where they are formally defined, documented, and appropriately approved.

The position will also coordinate with Finance/AP and the relevant business departments to identify and resolve instances where invoices are received without the required procurement and approval process having been completed.

5. Procurement Performance & Reporting

The position will establish, maintain, and monitor Key Performance Indicators (KPIs) related to Procurement and Vendor Management.

• KPIs should provide visibility into areas such as:
• Procurement cycle times;
• Supplier onboarding lead times;
• PO compliance;
• Contract coverage;
• Procurement exceptions and policy deviations;
• Outstanding procurement and onboarding requests.

The role will provide regular reporting and insights to relevant stakeholders and identify opportunities to improve process efficiency, strengthen controls, and enhance vendor management practices.

Your Qualifications:

• Bachelor's degree from a leading university in business, finance or related programs
• Fluency in English and Spanish, both verbal and written
• Strong analytical skills
• Experienced user of Microsoft Office package
• At least, 3 years of experience coordinating, controlling, and optimizing the end-to-end procurement and vendor management process
• We are looking for a committed team player with a positive attitude that is eager to learn!
• Competitive remuneration
• Very positive international working environment