Post-Award Project Manager

IMDEA materials; Getafe; Híbrido; EUR 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working hours

Partial remote working

Descripción de la vacante

IMDEA Materials Institute is recruiting a Post-Award Project Manager to lead the administrative and financial oversight of European and national R&D projects. You will coordinate with Principal Investigators to ensure timely delivery of milestones and deliverables in an international, multidisciplinary environment.

Responsibilities include grant proposal support, drafting Grant and Consortium Agreements, and improving internal processes.

Formación

• Minimum of 2 years of experience in a similar position within research organisations, universities, consulting firms, etc., managing international research projects, with a particular focus on European projects (Horizon Europe, Horizon 2020, etc.).
• Experience in providing administrative support for grant proposals at regional, national and international level (mainly EU Framework Programmes).
• Experience in cost monitoring and in preparing expenditure statements for funding bodies, as well as in managing audit requirements.

Responsabilidades

• Management, monitoring and reporting of R&D projects awarded to the Institute, including milestone tracking and administrative reporting.
• Administrative and financial management of the assigned projects, including the monitoring of costs, financial reporting and grant audits, contracts, fellowships, etc.
• Administrative and management support for grant proposals, as well as the preparation of Grant Agreements (GAs) and Consortium Agreements (CAs), actively contributing to their drafting in the management section.
• Contribution to the optimisation of internal processes and/or responsibility for addressing new needs in this area. Development of instructions, procedures and policies aimed at optimising such processes.
• Coordination with the Accounting and Finance, Travel, Human Resources, Technical and Research Personnel departments, as well as with suppliers, consortium members, clients and auditors.

Conocimientos

Problem-solving

Organisational skills

Attention to detail

Teamwork

Independent work

Communication skills

Educación

Bachelor's/Master's degree in science or engineering

EU Framework Programme project management training

Herramientas

Microsoft Office 365

Project management software

Descripción del empleo

IMDEA Materials Institute is seeking to recruit a Post-Award Project Manager to join its Projects and Technology Department.

OTHER DETAILS

Ref. num. 2026-MAR_ADM-ADM-352

Post-Award Project Manager

IMDEA Materials Institute is a public research organization founded in 2007 by Madrid’s regional government to carry out research of excellence in Material Science and Engineering by attracting talent from all over the world to work in an international and multidisciplinary environment. IMDEA Materials has grown rapidly since its foundation and currently includes more than 120 researchers from 22 nationalities and has become one of the leading research centers in materials in Europe which has received the María de Maeztu seal of excellence from the Spanish government. The research activities have been focused on the areas of materials for transport, energy, and health care and the Institute has state-of-the-art facilities for processing, characterization and simulation of advanced materials.

The successful candidate will be responsible for carrying out the following duties:

• Management, monitoring and reporting of R&D projects awarded to the Institute, including milestone tracking and administrative reporting (coordination and/or drafting of reports and deliverables). The successful candidate will act as the project manager, coordinating with the Principal Investigators to oversee the implementation and monitoring of European and/or national projects.
• Administrative and financial management of the assigned projects, including the monitoring of costs, financial reporting and grant audits, contracts, fellowships, etc.
• Administrative and management support for grant proposals, as well as the preparation of Grant Agreements (GAs) and Consortium Agreements (CAs), actively contributing to their drafting in the management section.
• Contribution to the optimisation of internal processes and/or responsibility for addressing new needs in this area. Development of instructions, procedures and policies aimed at optimising such processes.
• Coordination with the Accounting and Finance, Travel, Human Resources, Technical and Research Personnel departments, as well as with suppliers, consortium members, clients and auditors.

Requirements

EXPERIENCE

• Minimum of 2 years of experience in a similar position within research organisations, universities, consulting firms, etc., managing international research projects, with a particular focus on European projects (Horizon Europe, Horizon 2020, etc.).
• Experience in providing administrative support for grant proposals at regional, national and international level (mainly EU Framework Programmes).
• Experience in cost monitoring and in preparing expenditure statements for funding bodies, as well as in managing audit requirements.

Desirable:

• Experience in drafting grant proposals at regional, national and international level (mainly EU Framework Programmes).
• Knowledge of the regulations applicable to the scientific field, particularly those affecting the materials science ecosystem.

EDUCATION

• Bachelor's/Master's degree in science or engineering, although other educational backgrounds may also be considered if relevant.
• Training in project management under EU Framework Programmes.

LANGUAGES

• Advanced level of English, both spoken and written (equivalent to C1).

SKILLS

• Strong problem-solving and organisational skills, with particular attention to detail and a results-oriented approach to meeting deadlines.
• Ability to work collaboratively and as part of a team.
• Ability to work independently and demonstrate initiative.
• Excellent oral and written communication and presentation skills.

DIGITAL SKILLS

Advanced user of:

• Microsoft Office, preferably Office 365, particularly Excel and Word.
• Project management software.

Conditions

• Full-time, four-year scientific and technical employment contract.
• Gross annual salary based on experience and skills.
• Flexible working hours.
• Possibility of partial remote working,
• Excellent international and multidisciplinary working environment.

The working language of the Institute is English. Full command of the English language is required in all positions.

WHAT YOU WILL FIND AT IMDEA:

Stimulating environment where you can grow professionally.

IMDEA Materials Institute is committed to equal opportunities, diversity and the promotion of a healthy work environment and work-life balance. Female applicants are encouraged to apply to our research and technical positions. See our Gender Equality Plan here and our Code of Ethics here .

Besides on-the-job technical training, IMDEA Materials Institute is committed to training the Institute’s scientists and staff in “soft” or transversal skills. See the available training here .

Meet some of our alumni to see what it is like to work with us.