Personal Assistant to the HO RFE Airframe Engineering

2916 Airbus Operations SL; Getafe; Hybrid; EUR 36,000 - 54,000; Full time

Benefits offered by this job

Hybrid working model

Life insurance

Health insurance

Employee stock options

Retirement plan

Study grants

On-site canteen

Kindergarten

Medical office

Job summary

Airbus Operations SL in Getafe, Madrid, is seeking an Executive Assistant / Management Support Specialist to be the right hand to the Head of Department in a dynamic, international engineering environment. You will coordinate calendars, meetings, and cross-functional tasks across multiple sites.

The role emphasizes discretion, strong prioritization, and the ability to navigate multicultural teams. A university degree and 3+ years of experience are expected, with a hybrid working model where

Qualifications

• University degree in Business Administration or related discipline.
• 3+ years of executive assistance or management support experience.
• Advanced English and fluent Spanish; French/German is a plus.
• Strong discretion, prioritization and cross-functional coordination.

Responsibilities

• Proactively manage complex executive calendars and emails.
• Plan and coordinate internal and external events and meetings; prepare MoMs.
• Serve as central point of contact for internal/external stakeholders.
• Oversee IT tools, HR workflows, travel bookings, and expense reporting.
• Champion eco-friendly and paperless workplace initiatives.

Skills

Executive support

Calendar management

English proficiency

Education

University degree in Business Administration or related

Tools

Google Workspace

Microsoft 365

Travel/expense systems

Job description

An opportunity for an Executive Assistant / Management Support Specialist has arisen within Airbus Operations, Getafe (Madrid). The selected candidate will join the RFE Airframe Engineering team, acting as the key operational partner and "right hand" to the Head of Department. The team operates in a dynamic, international engineering environment, where coordination, agile communication, and operational efficiency are critical to driving daily engineering challenges and cross-functional projects.

RESPONSIBILITIES

• Executive Support & Agenda Management: Proactively manage complex executive calendars and email flows, prioritizing urgent matters and compiling briefings required for timely decision-making.
• High-Level Event & Meeting Coordination: Plan and organize internal and external events (such as Town Halls, Weblives, and VIP visits), oversee end-to-end logistics, coordinate stakeholders, and ensure prompt delivery of Minutes of Meeting (MoM) and action tracking.
• Information Flow & Stakeholder Facilitation: Act as the central communication hub within the department, building strong working relationships across local teams and serving as the primary liaison for international stakeholders.
• Operational & Facility Administration: Serve as the focal point for IT tools, HR administrative workflows, and Facility Management, while managing travel bookings, expense reporting, and office procurement.
• Sustainability & Workspace Optimization: Lead and advocate for eco-efficiency initiatives within the office environment, fostering a paperless culture, waste reduction practices, and sustainable operational logistics.

SKILLS

Is your profile aligned to the following list of skills?

We are looking forward to knowing you:

• Education: University degree in Business Administration, Translation, Secretarial Studies, Humanities, or a related discipline.
• Experience: Proven experience (typically 3+ years) providing executive assistance, administrative coordination, or management support, preferably within an international or engineering-focused corporate environment.
• Soft skills: High level of discretion, strong prioritization abilities under tight deadlines, excellent interpersonal and networking skills, and adaptability in multicultural environments.
• Languages: Advanced / Negotiation level in English (C1 or equivalent) and fluent Spanish; French or German is a plus.
• Technical knowledge: Advanced proficiency in digital workplace tools (Google Workspace / Microsoft 365, calendar management tools, virtual meeting platforms) and travel/expense management systems.
• Valuable / Nice to have: Previous experience in the aerospace, manufacturing, or tech industries, as well as hands-on experience driving internal sustainability or paperless workplace initiatives.

WHICH BENEFITS WILL YOU HAVE AS AIRBUS EMPLOYEE?

At Airbus we are focused on our employees and their welfare.

Take a look at some of our social benefits:

• Vacation days plus additional days-off along the year.
• Attractive salary.
• Hybrid model of working when possible.
• Collective transport service subject to working calendar/home location.
• Benefits such as life insurance, health insurance, employee stock options, retirement plan, or study grants.
• On-site facilities (among others): free canteen, kindergarten, medical office.
• Possibility to collaborate in different social and corporate social responsibility initiatives.
• Excellent upskilling opportunities and great development prospects in a multicultural environment.
• Option to access special rates in products & benefits.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company: Airbus Operations SL Employment Type: Permanent ------- Experience Level: Professional Job Family: Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment.

We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all.

As such, we will never ask for any type of monetary exchange in the frame of a recruitment process.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

Airbus pioneers sustainable aerospace for a safe and united world.

The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services.

In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services.

Airbus is also a European leader in defence and security and one of the world's leading space businesses.

In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.

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