Personal Assistant

Elesta; Madrid; Presencial; EUR 51.000 - 77.000; Jornada completa

Descripción de la vacante

A prestigious private family office is seeking an exceptional Remote Personal Assistant fluent in English and Russian. This role involves supporting a senior executive with personal and lifestyle matters, managing high-stakes tasks, and ensuring flawless execution of complex arrangements. The ideal candidate has over three years of experience in high-expectation environments, discretion, and a proactive approach to challenges. This unique opportunity offers exposure to luxury services and strategic operations.

Formación

• 3+ years of experience working with high-net-worth individuals or executive clients.
• Experience in managing high-intensity, time-sensitive tasks.
• Understanding of international travel and cultural nuances.

Responsabilidades

• Act as a point of contact for all personal and lifestyle matters.
• Manage complex travel arrangements.
• Coordinate luxury services and private events.
• Conduct in-depth research for actionable insights.

Conocimientos

Fluency in English

Fluency in Russian

Confidentiality and discretion

Proactive problem-solving

Detail-oriented logistics

Emotional intelligence

Descripción del empleo

Overview

Remote Personal Assistant (English & Russian Fluent)

A highly dynamic and fast-paced Private Family Office is seeking an exceptional Remote Personal Assistant to support our senior executive across a wide range of personal and lifestyle matters. This is a role for someone who not only executes, but thinks, prioritizes, and delivers at a world-class level.

You will be operating in a fast-moving, high-trust environment, where precision, confidentiality, and emotional intelligence are everything.

Responsibilities

• Act as a key point of contact and coordination for all personal, household, and lifestyle-related matters.
• Manage high-intensity, time-sensitive tasks with full autonomy and accountability.
• Design and oversee complex international travel arrangements, including private aviation and last-minute adjustments.
• Coordinate global luxury services, bespoke experiences, and sensitive private events.
• Liaise with private staff, vendors, and service providers across multiple time zones and locations.
• Conduct deep research and scenario planning to provide actionable options, not just information.
• Ensure flawless execution and follow-through — every detail counts.
• Maintain utmost discretion and loyalty in all personal and professional interactions.

Who You Are

• Experienced: 3+ years working directly with HNWIs, private clients, or founders in a high-expectation environment.
• Discreet: You treat all information, people, and routines with confidentiality and discretion.
• Bilingual: You speak and write fluently in both English and Russian.
• Globally Savvy: You understand the nuances of international travel, cultures, and protocols.
• Operationally Excellent: You turn complexity into clarity and know how to move fast without missing a beat.
• Proactive & Mature: You anticipate needs before they’re voiced, operate independently, and thrive under pressure.
• Detail-Obsessed: You’re surgical with logistics, scheduling, and execution — “almost right” is not good enough.
• Emotionally Intelligent: You adapt tone, language, and approach to fit highly discerning individuals.

Key Requirements

• Fully remote, but with availability across multiple time zones.
• Full fluency in English and Russian.
• Verifiable references from HNW or executive-level environments.
• Deep respect for privacy, loyalty, and long-term partnership.

Why This Role Is Unique

• You’ll play a vital role in the day-to-day life of a globally mobile, highly discerning individual.
• You’ll be exposed to the inner workings of a high-level private ecosystem — from luxury travel to strategic household operations.
• You’ll gain unparalleled professional experience, applicable across global elite circles.
• For the right person, this is a rare platform to grow — not just in logistics, but in influence and impact.

This is not just a job - it’s a seat at the table of someone building and leading at the highest level. If you are sharp, grounded, and ready to serve with purpose - we look forward to meeting you!