People Operations Specialist

Scilife; Donostia/San Sebastián; A distancia; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A dynamic SaaS company in Spain is seeking a People Operations Specialist. The role involves managing HR processes, supporting employees, and maintaining data accuracy. Ideal candidates have 1-2 years in HR, are detail-oriented, and thrive in a fast-paced environment. This position offers fully remote work and competitive compensation.

Servicios

Flexible hours

Performance-based incentives

Continuous professional training

Collaborative team culture

Opportunity for career growth

Formación

• 1-2 years experience in People Ops or HR role.
• Ability to stay organized and detail-oriented.
• Experience managing sensitive information.

Responsabilidades

• Manage day-to-day People Ops processes such as onboarding.
• Respond to employee questions via email and Slack.
• Keep HR systems accurate and up to date.
• Run data audits to spot potential issues.
• Support system automations and integrations.
• Build reports and dashboards for clarity.
• Enhance documentation for easy access to information.
• Partner with other teams for alignment.

Conocimientos

HR lifecycle management

Attention to detail

Communication

Discretion in handling sensitive information

Familiarity with HRIS tools

Curiosity about AI and automation

Herramientas

HiBob

Google Suite

Slack

Confluence

Descripción del empleo

About the Role

At Scilife, we believe that great employee experiences start with great people operations. As our new People Operations Specialist , you’ll be the friendly face behind smooth processes, clean data, and positive employee interactions. From onboarding to offboarding—and everything in between—you’ll make sure our People systems and processes run like clockwork.

You’ll work closely with teams across the company to support employees, streamline workflows, and help us scale thoughtfully as we grow. If you love details, systems, and creating clarity for others, you’ll fit right in here.

About You

You’re someone who loves to organize, streamline, and improve. You care deeply about the people behind the data and take pride in creating seamless experiences. You’re at your best when balancing precision with empathy—and you enjoy helping others by keeping things running efficiently in the background.

What You’ll Be Doing

You’ll :

• Manage day-to-day People Ops processes like onboarding, job changes, relocations, offboarding, and leaves
• Be a go-to person for employee questions—responding quickly and kindly through email and Slack
• Keep HR systems (HiBob, Google Suite) accurate, consistent, and up to date
• Run data audits and help spot potential issues before they become real ones
• Support and improve system automations, integrations, and tools
• Build clear reports and dashboards that help us understand what’s happening across Scilife
• Maintain and enhance documentation so others can find answers easily
• Partner with teams like Branding, Payroll, Finance, and IT to keep everything aligned

What You Bring

You :

• Have 1-2 years hands-on experience managing HR lifecycle processes in an People Ops or HR role
• Know your way around HRIS tools (HiBob), Slack, Confluence, Google Suite (especially Google sheets)
• Are detail-obsessed and organized—you love getting things right the first time
• Handle sensitive information with complete discretion
• Communicate clearly and kindly, even when explaining complex or sensitive topics
• Thrive in a fast-paced, fully remote environment where you can take initiative
• Are curious about AI and automation tools that can make work smarter and more efficient

What We Offer

We believe in taking great care of the people who take care of Scilife.

• Fully remote work across EMEA with flexible hours.
• Competitive compensation with performance-based incentives.
• Collaborative, international team culture.
• Clear career path toward HRBP / SR. HRBP
• Continuous professional training and development.
• Opportunity to make a measurable impact in a fast-scaling SaaS company transforming life sciences.

Our Hiring Process

We keep it simple and transparent—no trick questions or gotchas!

• Intro Chat (30 mins) – Meet with Tommi, our VP of People, to talk about your experience and the role.
• Manager Interview (45 mins) – Meet your potential manager and discuss how you work.
• Take-Home Assignment (1 week) – A short, realistic task that reflects the job.
• Final Interview (60 mins) – Meet a few team members, present your take-home, and ask us anything!

We use Zoom for all interviews and send official offers in writing.

Come Join Us!

At Scilife, we’re all about empathy, transparency, and a dash of delightful light-heartedness. If you’re excited by what you’ve read and want to make a real impact behind the scenes— we’d love to hear from you.