Payables & Expense Manager

Jobtailor; Barcelona; Presencial; EUR 42.000 - 65.000; Jornada completa

Descripción de la vacante

Jobtailor is seeking an experienced Accounts Payable and Expense Management professional to own and optimize the AP lifecycle across multiple entities in Spain. You will manage domestic and international payments, maintain vendor master data, and support month-end close with a strong emphasis on internal controls.

The ideal candidate has 5+ years in AP/expense operations, hands-on Ramp administration, and solid NetSuite expertise.

Formación

• 5+ years in Accounts Payable, Expense Management or accounting operations.
• Hands-on Ramp administration in a corporate environment.
• Experience with domestic and international payments using Airwallex or similar fintech platforms.
• Strong NetSuite knowledge including GL coding and multi-entity setups.
• Experience in a fast-paced, scaling organization.
• Audit support exposure and SOC 2 or regulated industries experience (preferred).

Responsabilidades

• Own the full AP lifecycle from invoice intake to posting in NetSuite.
• Manage vendor payments domestically and internationally (ACH, wire, cards, FX).
• Maintain vendor master data, banking details and tax docs.
• Monitor AP aging, cash disbursements and payment timing with Accounting/Treasury.
• Support month-end close activities and AP-related reporting.
• Act as Ramp system owner (corporate cards, reimbursements, approvals).
• Configure spend policies, categories, limits and approval workflows.
• Ensure Ramp-to-NetSuite mapping (GL accounts, cost centers).
• Maintain integrations between Ramp, Airwallex and NetSuite; troubleshoot sync issues.
• Drive procure-to-pay improvements and internal controls across entities.

Conocimientos

Accounts Payable

Expense Management

NetSuite

Ramp

Airwallex

Multi-entity

Herramientas

Ramp

NetSuite

Airwallex

Descripción del empleo

Responsibilities

• Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite
• Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX
• Maintain vendor master data, including banking details, tax documentation, and compliance requirements
• Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury
• Support month‑end close activities, including accruals, reconciliations, and AP‑related reporting
• Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows
• Configure and maintain spend policies, categories, limits, and role‑based approval chains
• Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center)
• Act as a primary point of contact for employee and executive expense questions while enforcing policy
• Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues
• Drive continuous improvements to procure‑to‑pay workflows, documentation, and internal controls
• Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies
• Partner with FP&A, Legal, and Operations on spend visibility, budgeting, and vendor management initiatives
• Ensure strong internal controls across payables, expenses, and payments, including segregation of duties
• Support audits, bank requests, and compliance initiatives related to procure‑to‑pay
• Maintain clear documentation of policies, workflows, and approval structures

Requirements

• 5+ years of experience in Accounts Payable, Expense Management, or accounting operations
• Hands‑on experience administering Ramp in a corporate environment
• Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms
• Strong working knowledge of NetSuite, including GL coding and multi‑entity setups
• Experience operating in a fast‑paced, scaling organization
• High attention to detail with a strong internal‑controls mindset.
• Preferred: Experience supporting multi‑subsidiary, multi‑currency environments
• Exposure to audit support, SOC 2, or regulated industries
• Prior ownership of AP, expense, or payments system implementations
• Strong cross‑functional communication skills and comfort working onsite with leadership.