Operations & People Coordinator

at; Málaga; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A reputable operations firm in Málaga is seeking an Operations Coordinator to support the Managing Director in overseeing day-to-day operations. This role requires strong leadership, exceptional organisational skills, and a background in operations or administration, particularly in a fast-paced environment. The ideal candidate will have experience in safety coordination, HR functions, and the ability to manage multiple priorities effectively. If you're ready to make a significant impact in a varied and dynamic role, we encourage you to apply.

Servicios

Opportunities for career progression

Supportive team environment

Dynamic and varied responsibilities

Formación

• 3–5 years of experience in operations or administration.
• Experience in trades, construction or field services preferred.
• Basic understanding of payroll processes and systems required.

Responsabilidades

• Oversee day-to-day operations ensuring efficiency.
• Coordinate office workflow, scheduling, and supplier management.
• Manage HR functions including recruitment and onboarding.
• Ensure compliance with WHS and safety regulations.

Conocimientos

Operations management

Communication

Problem-solving

Safety compliance

Payroll processes

Descripción del empleo

Step into a key operational role supporting a long-established, high-performing commercial plumbing and leak detection business in a key leadership-support role. If you're organised, safety-focused and love variety-this role puts you at the centre of operations with real influence. This position is ideal for someone who thrives in operations, people management, compliance, and driving high performance across a busy multi-division business.

About the Role

As the Operations Coordinator, you'll be the right-hand to the Managing Director. You’ll oversee the smooth running of day-to-day operations, ensuring strong workflow across admin, scheduling, safety, HR support, payroll assistance and client service. Your role is central to keeping the business organised, compliant, efficient, and performing at a high standard.

This position requires 3–5 years of experience in operations or administration, ideally within a fast-paced service, construction, or trade environment.

It’s a hands‑on role that blends operations, administration, safety coordination and light HR/payroll support - perfect for someone who enjoys variety, thrives under pressure, and wants to step further into leadership.

What You'll Do

Operations & Administration (Primary Focus)

Act as the 2IC to the Managing Director, supporting daily operations, decision-making and strategic priorities

Coordinate office workflow, scheduling, supplier management and cross‑team communication

Oversee daily operations across Maintenance, Construction, Leak Detection and Project divisions to ensure smooth delivery

Lead and support the administration and service coordination team

Improve systems, processes, reporting and overall operational efficiency

Oversee compliance, accuracy and reporting within the Job Management System (SimPRO), and assist the accounts team with invoicing, reconciliations, customer accounts and creditor enquiries

Manage fleet, facilities and equipment compliance, ensuring servicing and maintenance requirements are met

Resolve issues promptly, prioritise tasks and maintain an organised, high‑performance operational environment

Support meetings, agendas, reporting, KPI tracking and follow‑up actions for the Managing Director

Promote a professional, customer‑focused and efficient work environment

Client Support & Business Operations

Act as a key contact for an assigned client portfolio, ensuring strong communication and service delivery

Support project delivery, variation management and quotation follow‑ups

Provide hands‑on assistance with issue resolution, client correspondence and urgent or time‑sensitive tasks

Coordinate tender preparation, submissions, client presentations and contribute to business development and client retention

Assist with marketing and brand support, including content updates and coordination with internal teams

Contribute to financial performance by supporting management reporting, business improvement initiatives and governance requirements

HR, People & Payroll Support (Secondary)

Support HR functions with recruitment, onboarding, inductions, training records and Fair Work / Award / EBA compliance.

Employee relations - Coordinate training, upskilling, apprenticeships and staff development activities.

Employee mobilisation - compliance maintaining up-to-date licences, permits and competency records for site mobilisation

Help maintain HR systems, policies and procedures, and contribute to internal communication and team culture initiatives

Provide payroll support including timesheet checks, allowances, fortnightly payroll processing assistance, leave and LSL administration, and accurate documentation of new starters and terminations

Support injury management, return-to-work and workers’ compensation processes

Safety & Compliance

Maintain WHS documents, inductions, licences and competencies

Coordinate incident reporting, investigations and corrective actions

Manage PPE, safety stock and toolbox talks

Ensure vehicle and plant servicing and compliance

Act as a point of contact for safety queries and support the Managing Director in promoting a strong, proactive safety‑first culture

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About You

You’re the kind of person who thrives in a fast‑paced environment and takes pride in keeping people, systems, and operations running smoothly. You’re organised, proactive and confident communicating across all levels of a business - from field teams to leadership.

You will excel in this role if you have:

Experience in operations, admin, safety, accounts or office coordination

Highly organised with strong communication and problem‑solving skills

Comfortable juggling multiple priorities in a fast‑moving environment

A basic understanding of payroll processes and systems is essential.

WHS or compliance experience (preferred)

Exposure to HR (advantageous)

Experience in trades, construction or field services (highly regarded)

Must hold Australian permanent residency or citizenship with valid work rights

Basic WHS awareness and understanding of workplace safety compliance is required

If you’re someone who thrives on responsibility, loves improving systems, and enjoys supporting people - you’ll fit right in.

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Why Join Us?

Direct partnership with the Managing Director - real influence, real impact

Be part of a stable, respected business with 40+ years of success

A hands‑on, varied role where no two days are the same

A supportive, down‑to‑earth team that values initiative, drive and accountability

Career progression and genuine growth, across operations, HR, safety and leadership

A workplace where your ideas matter - and your contribution is seen and appreciated

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Ready to Step Up?

If you're looking for a dynamic operations/office manager role where your effort truly matters, we’d love to hear from you. Apply now.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• Do you have experience in administration?
• Have you worked in a role which requires a sound understanding of OH&S/WHS?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience with inventory management?
• What's your expected annual base salary?

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