Operations Coordinator (W/M)

Novocure; Madrid; Híbrido; EUR 32.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid working model

Descripción de la vacante

Novocure seeks an Operations Coordinator to support the Spain affiliate with office administration and the operational execution of commercial and medical activities. You will act as a central contact for internal teams and external providers, ensuring processes, documentation and resources meet Novocure standards with strong problem-solving and process ownership.

The role covers both office administration and commercial/medical operations, including onboarding, meetings logistics, budget

Formación

• Experience in administrative and coordination roles.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite and office management software.
• Knowledge of healthcare industry regulations and compliance standards.
• Fluent in Spanish and in English, spoken and written.
• Bachelor’s degree in business administration, Healthcare Management, or relevant field is highly valued.

Responsabilidades

• Act as the central point of contact for day-to-day affiliate operational matters, coordinating with internal functions and external service providers.
• Coordinate the local onboarding of new employees and their operational set-up, including IT equipment, mobile devices, SIM cards and company car provision or replacement.
• Manage the affiliate’s official communication channels, including the general telephone line and email inboxes, ensuring inquiries are handled professionally.
• Oversee office services and supplies, including stock management, postage, courier services and shipments.
• Coordinate internal meetings and office-based activities, including calendar management, meeting rooms, catering, transportation and other required logistics.
• Provide administrative and logistical support to the General Manager and broader team, including travel arrangements, hotel bookings, reservations and event-related coordination.
• Support financial administration by processing invoices and expenses and maintaining accurate budget tracking in accordance with internal procedures.
• Maintain complete and well-organised records for medical and commercial activities, ensuring appropriate archiving and compliance.
• Coordinate occupational risk prevention activities, including employee medical appointments and annual reassessments.
• Coordinate end-to-end approval process for medical and commercial activities and plan logistics for meetings and congresses.

Conocimientos

Administrative experience

Coordination

Communication skills

MS Office

Healthcare compliance

Spanish

English

Bachelor’s degree

Educación

Bachelor’s degree in business administration / healthcare management

Herramientas

MS Office

Descripción del empleo

Hybrid / Full Time / Permanent

At Novocure, every role contributes to extending the lives of people living with cancer. As our new Operations Coordinator, you'll play a key part in this mission.

The Operations Coordinator supports the efficient day-to-day running of the Spain affiliate by coordinating office administration and the operational execution of commercial and medical activities. Acting as a central point of contact for internal teams, external vendors and service providers, this role ensures that processes, events, approvals, documentation and resources are managed accurately, on time and in line with Novocure policies and compliance requirements. Through hands-on coordination, proactive problem-solving and strong process ownership, the Operations Coordinator enables the organization to remain focused on patients and key business priorities.

What You’ll Do

The role covers two complementary areas of responsibility: office administration and commercial and medical operations. The balance between these areas may evolve depending on business priorities, operational needs and activity levels.

Office administration

• Act as the central point of contact for day-to-day affiliate operational matters, coordinating with internal functions and external service providers, including IT, building reception and office vendors.
• Coordinate the local onboarding of new employees and their operational set-up, including IT equipment, mobile devices, SIM cards and company car provision or replacement in collaboration with the relevant teams.
• Manage the affiliate’s official communication channels, including the general telephone line and email inboxes, ensuring that inquiries are handled professionally and directed to the appropriate owner.
• Oversee office services and supplies, including stock management, postage, courier services and shipments, ensuring timely and reliable support for the affiliate.
• Coordinate internal meetings and office-based activities, including calendar management, meeting rooms, catering, transportation and other required logistics.
• Provide administrative and logistical support to the General Manager and the broader team, including travel arrangements, hotel bookings, reservations and event-related coordination.
• Support financial administration by processing invoices and expenses and maintaining accurate budget tracking in accordance with internal procedures.
• Maintain and organise affiliate records and documentation, ensuring appropriate accessibility, confidentiality and compliance with applicable requirements.
• Coordinate occupational risk prevention activities, including employee medical appointments, required documentation and annual reassessments.

Commercial and medical operations

• Coordinate the end-to-end approval process for medical and commercial activities, ensuring timely submission, follow-up and alignment with internal requirements.
• Plan and execute logistics for internal and external meetings, events, and national and international congresses, including venues, materials, suppliers, travel arrangements and on-site support when required.
• Coordinate sponsorship activities from initiation to completion, including communication with organisers, contract administration, vendor coordination, invoicing and logistics.
• Liaise with Legal, Compliance, Medical and other relevant internal teams to facilitate the review and validation of contracts and activities in line with Novocure standards.
• Coordinate external vendors and operational partners, monitoring timelines, deliverables and service quality for events and related activities.
• Monitor budgets, purchase-related documentation and invoices for congresses, meetings and events in collaboration with the relevant departments.
• Maintain complete and well-organised records for medical and commercial activities, ensuring appropriate archiving, confidentiality and audit readiness.
• Complete the administrative closure of medical and commercial activities, confirming that all required approvals and supporting documentation are in place.

About You

Qualifications:

Qualifications

• Proven experience in administrative and coordination roles
• Strong organisational skills with attention to detail
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office suite and office management software
• Knowledge of healthcare industry regulations and compliance standards preferred
• Fluent in Spanish and in English, spoken and written
• Bachelor’s degree in business administration, Healthcare Management, or relevant field is highly valued

Knowledge

• Strong collaboration skills
• Committed to organised and concise communication
• Must work confidently, proactively and assertively with a high level of independence
• Good judgement, ability to adapt and change in a shifting environment

NOVOFLEX

• We offer a flexible, trust-based hybrid working model for most of our office-based roles. Employees are asked to be in the office three days per week, with the flexibility to choose which days’ work best for them.

About Novocure

Novocure is a company with a powerful mission, to extend the lives of people living with some of the most aggressive forms of cancer. Here your work will have a direct impact on patients and those who care about them. Join a team of passionate, collaborative people who support each other, challenge one another, and innovate together. Here, you’ll connect, grow, and make a real difference. We’re a company with the drive of a startup and the strength that comes with 25 years of success.

Novocure operates at a rare crossroad, where advanced medical technology converges with cutting-edge biotechnology. We are the only company to develop and commercialise Tumor Treating Fields (TTFields), a proprietary, groundbreaking therapy designed to disrupt cancer cell division. With us you will find a unique combination of laboratory research work alongside engineering development of advanced technologies. This fusion of disciplines positions us as true pioneers in oncology innovation, leading a new frontier in the treatment of aggressive cancers.

Our patient-forward values

• innovation
• focus
• drive
• courage
• trust
• empathy