Office Supervisor

Confidential; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading office management firm based in Madrid is seeking an organized individual to ensure the office runs smoothly. Responsibilities include coordinating meetings, managing office supplies, and assisting management with administrative tasks. Ideal candidates should have strong communication skills and experience in administrative work. A friendly demeanor is essential for interacting with visitors and staff.

Formación

• Experience with administrative and clerical work.
• Proficiency in Microsoft Office suite.
• Strong communication skills are essential.
• Ability to multitask effectively.
• Friendly and upbeat demeanor is required.

Responsabilidades

• Planning and coordinating company events and celebrations.
• Monitoring and stocking office supplies.
• Serving as the main contact for office maintenance and security.
• Greeting visitors and maintaining a welcoming area.
• Organizing internal meetings and appointments.
• Reviewing travel arrangements for staff.
• Providing administrative support to management.

Conocimientos

Administrative skills

Communication skills

Multitasking

Proficiency in Microsoft Office

Friendly demeanor

Descripción del empleo

The core responsibility is ensuring the office runs

smoothly, efficiently, and safely

, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities :

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor