Office Supervisor

Forvis Mazars Group; Madrid; Híbrido; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading global professional services network is seeking an Office Coordinator for their Madrid office. The successful candidate will be responsible for overseeing office facilities, coordinating events, and supporting HR processes. A degree in Administration or related field and 2-4 years of relevant experience are required. Proficiency in English and experience in an international setting are preferred. This position offers a full-time permanent contract with hybrid work and flexible benefits.

Servicios

Health & life insurance

Flexible compensation plan

26 vacation days + birthday off

Snacks and drinks available at the office

Formación

• 2–4 years of experience in office coordination, operations or administration in an international environment.
• Comfortable managing multiple stakeholders (internal teams, suppliers, service providers).
• Good command of English (B2 or higher); Spanish is an advantage.

Responsabilidades

• Oversee office facilities, stock, and equipment.
• Coordinate meeting rooms, events, and office logistics.
• Act as the main point of contact for suppliers and service providers.
• Support HR processes such as onboarding.
• Assist Finance with administrative and purchasing processes.

Conocimientos

Organizational skills

Multitasking

Stakeholder management

Proficiency in English (B2 or higher)

Proficiency in MS Office

Educación

Degree in Administration, Management, HR or related field

Descripción del empleo

Forvis Mazars Group SC is an independent member of Forvis Mazars Global, a leading global professional services network. Operating as an internationally integrated partnership in over 100 countries and territories, we specialise in audit, tax and advisory services.

Your Role

You will be responsible for the day-to‑day operations of the Barcelona office, ensuring everything runs efficiently and that teams have the resources and environment they need to perform at their best. This is a hands‑on and highly visible role that combines office management, operations, HR and finance support.

Your main responsibilities

• Overseeing office facilities, stock, and equipment (IT kits, furniture, supplies, etc.)
• Coordinating meeting rooms, events, and office logistics (internal meetings, workshops, and celebrations).
• Acting as the main point of contact for suppliers and service providers (IT, cleaning, catering, maintenance).
• Supporting HR processes such as onboarding, preparing workstations, and welcoming new hires.
• Assisting Finance with administrative and purchasing processes (invoices, budgets, vendor management).
• Helping to maintain office procedures, records, and documentation.
• Coordinating small internal projects and contributing to process improvement within the CoE.

Your Profile

• Degree in Administration, Management, HR or related field.
• 2–4 years of experience in office coordination, operations or administration in an international environment.
• Excellent organizational and multitasking skills, with a proactive and solution‑oriented mindset.
• Comfortable managing multiple stakeholders (internal teams, suppliers, service providers).
• Good command of English (B2 or higher); Spanish is an advantage.
• Proficient in MS Office and general digital tools.

What We Offer

• Permanent full‑time contract from day one.
• Hybrid work model (2 remote days per week).
• Flexible compensation plan (restaurant, transport, nursery).
• Health & life insurance.
• 26 vacation days + birthday off.
• Dynamic, international, and collaborative environment.
• Fruit, coffee, and snacks always available at the office.

Why Join Us

This is a great opportunity for someone who enjoys making things happen, thrives in a fast‑paced international setting, and wants to be part of a growing global initiative within Forvis Mazars.

Inclusion and Diversity :

At Forvis Mazars we are committed to guaranteeing that in our recruitment processes no person will be discriminated against for reasons of gender, age, ethnicity or nationality, religious convictions, or sexual orientation. We believe in equal opportunities, and we are committed to the inclusion of people with disabilities in the professional environment; for this reason, the incorporation of people with an accreditable disability equal to or greater than 33% will be positively valued.