Office manager (VERVULD)

Forvis Mazars Group; Madrid; Híbrido; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading professional services group in Madrid seeks an Office Manager to ensure efficient day-to-day operations of its office. Responsibilities include overseeing office logistics, supporting HR processes, and assisting finance with administrative tasks. The ideal candidate has a degree and 2-4 years of relevant experience. A hybrid work model and various benefits are offered.

Servicios

Permanent full-time contract

Hybrid work model

Flexible compensation plan

Health & life insurance

26 vacation days + birthday off

Dynamic international environment

Free fruit, coffee, and snacks

Formación

• 2–4 years of experience in office coordination, operations or administration in an international environment.
• Experience in managing multiple stakeholders.

Responsabilidades

• Oversee office facilities, stock, and equipment.
• Coordinate meeting rooms and events.
• Act as the main point of contact for suppliers.
• Support HR processes such as onboarding.
• Assist Finance with administrative processes.
• Help maintain office procedures and records.
• Coordinate small internal projects.

Conocimientos

Excellent organisational skills

Multitasking

Proactive mindset

Stakeholder management

Good command of English (B2)

Proficient in MS Office

Educación

Degree in Administration, Management, HR or related field

Herramientas

MS Office

General digital tools

Descripción del empleo

Company Overview

Forvis Mazars Group SC is an independent member of Forvis Mazars Global, a leading global professional services network. Operating as an internationally integrated partnership in over 100 countries and territories, we specialise in audit, tax and advisory services.

As part of Forvis Mazars’ strategic development, our

Center of Excellence (CoE) in Barcelona provides centralized accounting, tax, payroll, and compliance services for clients across Europe.

We are now looking for an Office Manager to support the smooth running of our international office and contribute to our growing CoE team.

Your Role

You will be responsible for the day-to-day operations of the Barcelona office, ensuring everything runs efficiently and that teams have the resources and environment they need to perform at their best. This is a hands‑on and highly visible role that combines office management, operations, HR and finance support.

Responsibilities

• Oversee office facilities, stock, and equipment (IT kits, furniture, supplies, etc.)
• Coordinate meeting rooms, events, and office logistics (internal meetings, workshops, and celebrations)
• Act as the main point of contact for suppliers and service providers (IT, cleaning, catering, maintenance)
• Support HR processes such as onboarding, preparing workstations, and welcoming new hires
• Assist Finance with administrative and purchasing processes (invoices, budgets, vendor management)
• Help maintain office procedures, records, and documentation
• Coordinate small internal projects and contribute to process improvement within the CoE

Profile

• Degree in Administration, Management, HR or related field
• 2–4 years of experience in office coordination, operations or administration in an international environment
• Excellent organisational and multitasking skills, with a proactive and solution‑oriented mindset
• Comfortable managing multiple stakeholders (internal teams, suppliers, service providers)
• Good command of English (B2 or higher); Spanish is an advantage
• Proficient in MS Office and general digital tools

What We Offer

• Permanent full‑time contract from day one
• Hybrid work model (2 remote days per week)
• Flexible compensation plan (restaurant, transport, nursery)
• Health & life insurance
• 26 vacation days + your birthday off
• Dynamic, international, and collaborative environment
• Fruit, coffee, and snacks always available at the office

Why Join Us

This is a great opportunity for someone who enjoys making things happen, thrives in a fast‑paced international setting, and wants to be part of a growing global initiative within Forvis Mazars.

Inclusion and Diversity

At Forvis Mazars we are committed to guaranteeing that in our recruitment processes no person will be discriminated against for reasons of gender, age, ethnicity or nationality, religious convictions, or sexual orientation. We believe in equal opportunities, and we are committed to the inclusion of people with disabilities in the professional environment; for this reason, the incorporation of people with an accreditable disability equal to or greater than 33% will be positively valued.