Office Manager - Iberia

Moventas Wind Ltd; Barcelona; Presencial; EUR 45.000 - 60.000; Jornada completa

Descripción de la vacante

A leading energy transition company in Barcelona is seeking an Office Manager Iberia. You will oversee office operations, provide administrative support, and manage logistics for international teams. The ideal candidate is bilingual, organized, and proactive, capable of handling multitasking in a dynamic environment. This role offers competitive compensation and the opportunity to contribute to a positive workplace culture.

Servicios

Competitive salary

Performance-based bonuses

Flexible working hours

Remote work options

Comprehensive secondary benefits

Formación

• Proven experience as an Office Manager, Executive Assistant, or similar role.
• Ability to work independently and take initiative.
• Experience in a fast-moving, sometimes ambiguous environment.

Responsabilidades

• Manage calendars, schedule appointments, and coordinate meetings for management.
• Organize international and domestic travel for executives.
• Ensure smooth day-to-day operations of the office facilities.

Conocimientos

Organizational skills

Proactive mindset

Multitasking

Interpersonal skills

Discretion and confidentiality

Fluent in Spanish

Fluent in English

Herramientas

Microsoft Office Suite

Microsoft Teams

Descripción del empleo

About the Role

We are looking for a highly organized, proactive, and hands-on Office Manager Iberia to join our dynamic team. Based in Barcelona, you will play a crucial role in ensuring the smooth and efficient operation of our Iberia office. You will support various teams and executives by handling a wide range of administrative, logistical, and operational tasks.

People are at the centre of everything you do. You create a positive and welcoming office atmosphere, ensuring colleagues feel supported and valued. With strong multitasking skills and a proactive mindset, you continuously look for ways to enhance the workplace and improve the daily experience for everyone. You will manage many different kinds of tasks like spotting and fixing issues in the office, arranging for international travel for executives under your care and major group meetings taking place locally, ensuring the office is always fully stocked, supporting our management and various teams and taking the lead in or supporting the organization of company outings and events.

As the go-to person for your colleagues, you build strong relationships across the team and beyond. You’re the welcoming face of the office for our international partners, colleagues, external stakeholders and suppliers while confidently upholding company policies and taking full ownership of your role.

Key Responsibilities

• Administrative Support & Agenda Management EB members in the colocation
  • Manage calendars, schedule appointments, and coordinate meetings for management.
  • Serve as a key point of contact for visitors and partners.
  • Organize international and domestic travel, including flights, accommodation, visas, transportation, and itineraries for EB members in the colocation, handling last-minute changes and troubleshoot travel issues as they arise.
• Office Facility Management, Office Event Management & Company Outings
  • Manage office supplies (stationaries, medical, catering, etc. )
  • Ensure smooth day-to-day operations of the office facilities and resources.
  • Organize or provide support to internal and external events, team-building activities, and company outings.
  • Coordinate logistics, venues, catering, and communication for major group meetings and events.
• Administrative Colocation and INDU support
  • Assist with onboarding and offboarding processes, with hardware/software setup, have “physical” space in the office, make ready to welcome.
  • Place Purchase Orders, securing process from PO to supplier payment for INDU department and Colocation general costs

Requirements

• Proven experience as an Office Manager, Executive Assistant, or similar role.
• Fluent in Spanish and English (spoken and written).
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office Suite, Teams, and other relevant business software.
• Ability to work independently and take initiative.
• Experience in a fast-moving, sometimes ambiguous environment.
• Experience in supporting international teams and coordinating across multiple time zones is a plus.

What We Offer

• Being part of the energy transition in an international and dynamic team.
• The opportunity to fully take charge of creating a positive and happy workplace.
• A lot of responsibility, variety and flexibility.
• A key role in supporting and optimizing our Iberian operations.
• Competitive salary and performance-based bonuses.
• Comprehensive secondary benefits.
• Flexible working hours and remote work options.
• A supportive and inclusive company culture.

InnoEnergy

InnoEnergy operates at the centre of the energy transition and is the leading innovation engine in sustainable energy, bringing the technology and skills required to accelerate the green deal, progress towards global decarbonization goals, and improve energy security and supply.

Ranked as Europe’s top impact investor in cleantech in 2022 and 2023, and recognised globally as the most active sustainable energy investor , EIT InnoEnergy backs innovations across a range of areas. These include energy storage, transport and mobility, renewables and sustainable buildings and cities – leveraging its trusted ecosystem of 1200+ partners and 34 shareholders.

The 180+ portfolio companies are on track to generate €72.8 billion in revenue and potentially save 1.1G tons of CO2e annually by 2030. Collectively, these companies have raised €8 billion in investment to date, with 90% of start-ups already working with corporates.

InnoEnergy was established in 2010 and is supported by the European Institute of Innovation and Technology (EIT ), an independent EU body set up in 2008 to drive innovation and entrepreneurship across Europe. Since its inception, EIT InnoEnergy has screened more than 7,000 start-ups, launched more than 300 products to market, overseen its portfolio companies filing 290+ patents. EIT InnoEnergy has 8 offices across Europe and 1 in the US.

The Masters+ program offers 5 degrees across top universities in Europe. Students can obtain two master’s degrees in two years studying in several top European universities. In addition, students can earn certificates in innovation, entrepreneurship, and AI. During their studies, students gain access the InnoEnergy ecosystem and can participate internships. 1600 alumni have graduated from the engineering programmes.