Office Manager Administrative

Lexidy; Madrid; Híbrido; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A legal technology firm in Madrid is looking for an administrative support professional to join their Immigration Department. The role entails assisting in legal processes, managing office supplies, and providing basic IT support. Candidates should be fluent in both English and Spanish, with a keen interest in digital tools. This position offers a flexible working environment with opportunities for personal development.

Servicios

Free coffee, drinks, and healthy snacks

Access to mentorship and coaching

Flexible working with remote options

Informal and flexible office atmosphere

Formación

• Previous experience in an administrative legal role.
• Experience as Office Manager or in back office tasks.
• Excited about digital tools, process automation and innovation.

Responsabilidades

• Assist the Legal team with various processes.
• Organize and manage office supplies and workspace.
• Provide basic IT support for office equipment.
• Coordinate events and conferences.
• Provide basic IT support.
• Assist attorneys in drafting legal documents.
• Coordinate with partners for client services.

Conocimientos

Fluent in English and Spanish (C1 / C2)

Project management skills

Digital tools literacy

Digitally savvy and curious

Herramientas

Hubspot

Descripción del empleo

Overview

Only CVs in English will be considered. We are a Legal Tech Boutique that’s wired differently to simplify our customers’ lives. Location: Madrid office, Spain.

You will be part of the Immigration Department, reporting to the Team Lead of Immigration Paralegals Spain and also giving support to other areas as Office Manager.

Responsibilities

• Assist the Legal team with various processes, including:
• Organize and manage office supplies, equipment, and workspaces.
• Maintain a clean, organized, and functional office environment.
• Coordinate events and conferences.
• Organize and update filing systems, both digital and physical.
• Provide basic IT support, such as troubleshooting office equipment and software.
• Assist attorneys in drafting legal documents such as powers of attorney and appeals.
• Assist in nationality processes by obtaining documentation from civil registries and courts in Spain.
• Property ownership and encumbrance certificates.
• Coordinate with partners for client services (translations, insurance, etc.).
• Communicate with public authorities in Spain (Town Halls, Notaries, Police stations, etc.).
• Assist attorneys with legal research.
• Provide back-office support.

Qualifications

• Previous experience in an administrative legal role.
• Previous experience as Office Manager or Back Office tasks.
• Fluent in English and Spanish (C1 / C2).
• Excited about and curious for digital tools, process automation and innovation.
• Experience in a hyper-growth stage startup.
• Experience with digital tools such as Hubspot.
• Project management skills, including planning, prioritizing work and meeting deadlines.

Benefits

Informal, entrepreneurial and flexible atmosphere in our offices

Free coffee, drinks and healthy snacks

A network of coaches and mentors to boost your leadership skills and personal development

Flexible working with remote options

We look after our employees by creating a professional and personal development space. We believe that a warm and friendly work environment helps to promote a general sense of peace of mind, which is essential to our client's satisfaction.