Office Manager

Confidential; Valencia; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

An administrative organization in Valencia is seeking an Office Administrator to ensure the smooth operation of the office. The successful candidate will manage office supplies, coordinate events, greet visitors, and provide support to management. We're looking for someone with a friendly demeanor and strong multitasking abilities. Experience in an administrative role is essential.

Formación

• Proven experience in an administrative role or similar.
• Must be proficient in using Microsoft Office tools.
• Excellent communication skills and a friendly attitude.

Responsabilidades

• Plan and execute company events and gatherings.
• Manage office supplies and restock as necessary.
• Be the contact point for maintenance and cleaning services.
• Greet visitors and maintain a welcoming reception area.
• Organize internal meetings and manage conference room usage.
• Review and arrange travel plans for employees.
• Provide administrative support to senior leadership.

Conocimientos

Strong communication skills

Experience with administrative and clerical work

Proficiency in Microsoft Office suite

Strong ability to multitask

Friendly and upbeat demeanor

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely , allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor