Office Manager

Confidential; Tarragona; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A prominent office-centered firm in Tarragona, Spain, is seeking an Administrative Assistant to ensure smooth office operations. This role includes coordinating events, managing supplies, and providing support to senior leadership. The ideal candidate will have strong communication skills and proficiency in Microsoft Office, along with a friendly demeanor to interact with visitors and staff.

Formación

• Experience with administrative and clerical work.

Responsabilidades

• Planning, coordinating, and executing in-house or off-site company events.
• Monitoring, ordering, and stocking office supplies.
• Serving as the main point of contact for office maintenance and repairs.
• Greeting visitors and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings and appointments.
• Reviewing travel arrangements for employees.
• Providing general administrative support to senior leadership.

Conocimientos

Strong communication skills

Proficiency in Microsoft Office suite

Strong ability to multitask

Friendly and upbeat demeanor

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely , allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor