Office Manager

Confidential; Pamplona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading office management provider in Pamplona is seeking an Office Coordinator to ensure smooth operations. The role involves planning events, managing office supplies, and providing administrative support to leadership. Ideal candidates will have strong communication skills and be proficient in Microsoft Office. A friendly demeanor is essential for interacting with staff and visitors. This role is a great opportunity for individuals who thrive in dynamic environments.

Formación

• Experience with administrative and clerical work is essential.
• Proficiency in Microsoft Office software required.
• Strong communication skills needed for interaction with staff and visitors.

Responsabilidades

• Plan and execute company events and celebrations.
• Order and manage office supplies.
• Serve as contact for maintenance and cleaning services.
• Greet visitors and maintain reception area.
• Schedule internal meetings and appointments.
• Review travel arrangements for employees.
• Provide support to senior leadership.

Conocimientos

Administrative experience

Communication skills

Multitasking ability

Friendly demeanor

Herramientas

Microsoft Office suite

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely , allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor