Office Manager

Confidential; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A corporate office in Madrid is seeking an Office Coordinator to ensure smooth operations. Focusing on event planning, maintaining office supplies, and serving as the main point of contact for office needs, the role demands strong administrative skills and a friendly demeanor. Ideal candidates will have experience in administrative work and be proficient in Microsoft Office. This position offers an opportunity to support a dynamic management team.

Formación

• Experience with administrative and clerical work.
• Proficiency in Microsoft Office suite.
• Strong communication skills necessary.

Responsabilidades

• Plan, coordinate, and execute company events.
• Monitor, order, and stock office supplies.
• Serve as point of contact for maintenance and security.
• Greet visitors and maintain a welcoming reception area.
• Organize and schedule internal meetings.
• Review travel arrangements for employees.
• Provide administrative support to management.

Conocimientos

Administrative and clerical work

Microsoft Office suite proficiency

Strong communication skills

Ability to multitask

Friendly demeanor

Descripción del empleo

The core responsibility is ensuring the office runs

smoothly, efficiently, and safely

, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities :

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor